Accounts Payable Clerk

**JOB PROFILE**:
**Job Title**:
**Accounts Payable Clerk**

**Division**:
Finance
- Accounts Payable

**Location & Address**:
Cape Town

**Reports to**:
AP Supervisor

**Direct Subordinates**:
0

**Total Staff in Function**:
4

**WORKING RELATIONSHIPS**:
**Internal**:

- Procurement
- Sales Operations
- Brand Operations
- Account Managers
- Systems Engineers / Presales
- Marketing
- Logistics
- Regional Managers

**External**:

- Vendors
- Resellers
- End Users
- Vendor Alliance Partners

**JOB SUMMARY**:
Main Purpose of Position:
The main purpose of the Account Receivable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable.

**RESPONSIBILITIES AND DUTIES**:
**Key Performance Areas**:
**KPA**

**PERFORMANCE STANDARDS**
- Matching orders to invoices and delivery notes and reconciling to statements.
- Ensure that all necessary documentation is checked and completed to allow for payment within agreed credit terms.
- Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
- Ensuring that all payments are captured in the financial system timeously after payments have been made.
- Masterfile account verification for creditors
- Onboarding of New Creditors - Documents must be verified and checked prior to onboarding
- Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms
- Filing linked to the above job functions.
- Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
- Managing Vendor payment terms in the financial system - ensuring that system reflects the correct terms.
- Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are done timeously.
- Completing Vendor / Credit Applications for all Companies
- Any ADHOC duties given by the supervisor / Manager

**COMPETENCIES**

**Knowledge** - You must know:
**Skills** - You must be able to perform:
**Attributes** - You must in a way that will drive successful performance which is supported by the **Company’s values.**
- Knowledge of relevant brand products and process.
- Knowledge of vendor structure to have the correct point of contact.
- Knowledge of information management industry in South Africa.
- Knowledge of IT Industry.
- Excel Intermediate
- Demonstrated accuracy and attention to detail with numbers
- Demonstrated confidentiality.
- Ability to deliver on service level agreements.
- Demonstrated ability towards business intelligence.
- Emotional Intelligence.
- Adhere to all policies and procedures that are implemented by the Company.
- Attitude - always demonstrate your best in your role and ensure a professional attitude with internal and external customers
- Business development acumen and “no stone unturned” mentality
- Respect - demonstrate respect with actions and words to internal and external customers
- Accountability - accountable for the consequences of your action, both positive and negative
- Integrity - consistently honest and truthful in dealings with peers, customers, and vendors
- Teamwork
- strive to work productively in cooperation with one another, fostering a healthy atmosphere with mutual support, thus allowing everyone to achieve their own work-related goals
- Enjoyment - be creative and enrich the working atmosphere within First Distribution

**Internal training associated with competencies**:

- Adhere to and complete the Company Learning Map issued during the first week of employment to meet the expectation

**Minimum Qualification**:

- Matric
- Finance Degree/Diploma

**Minimum Experience**:

- 5 years experience in an Accounts Payable Clerk role
- Intermediate Level Excel Experience

**Minimum Skills**:

- 3-5 years’ experience working with AccPac (Advantageous)
- High attention to detail and accuracy
- Problem-solving
- Excellent communication skills (Verbal and non-verbal)
- Able to perform in a pressurized and demanding working environment.
- Able to manage High work volumes

**Physical Requirements**:

- Reliable transport

**Office Requirements**:

- Work-from-office environment.
- Semi-formal dress code.
- Working hours are from 08:00 - 17:00.
- Excellent international business language skills (English), both written and verbal.
- Reliable transport to and from the office.

Note:

- The remuneration package will be discussed during the interviewing process.
- Follow through with a 3-month probation review which will be scheduled by Human Resources monthly.
- You will be required to perform such duties as reasonably required by the business. Your job description may be amended from time to time if it is valid and reasonable.
- You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
- Duties must be performed' faithfully, diligently, and to the best of your abilities. You agree to use your best endeavors to promote