Office Manager ‎(50063810)‎

Requisition ID: 37069- Location: Sandton, Gauteng, ZA**1. POSITION DETAILS** Position Title: Office Manager Reports to: ESA HR Operations & Performance Manager Department: Human Resources Period: Full Time Employment **Location**: Bryanston **CLOSING DATE**: **31st October 2024** **INTERNAL / EXTERNAL VACANCY** **1. POSITION DETAILS** Position Title: Office Manager Reports to: ESA HR Operations & Performance Manager Department: Human Resources Period: Full Time Employment **Location**: Bryanston **CLOSING DATE**: **31st October 2024** **2. JOB PURPOSE** The Office Manager role ensures the smooth operation of the office. The role works closely with Human Resources and Communications department following directives in a support role. They ensure communication between all relevant parties and include administrative functions, budgets, supervising projects in progress, arrangement meetings, presentations, and training. They provide support to ensure aspects of a project are dully attended to and completed at the right time **3. KEY RESPONSIBILITIES/KNOWLEDGE/SKILLS** - Provide comprehensive administrative support to the office, scheduling meetings, and coordinating travel arrangements. - Oversee office operations, ensuring a well-organized and efficient work environment. - Prepare and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail. - Handle confidential information with discretion and professionalism. - Coordinate and manage special projects as assigned. - Serve as a liaison between executives and internal/external stakeholders. - Maintain office supplies and equipment, ensuring everything is in working order. - Assist in organizing company events, meetings, and conferences. - Perform other administrative duties as required to support the executive team. - Project controlling tasks including reporting/statistics. Compilation and maintenance of consolidated action items/task lists. Preparation of meeting packs, and all secretarial duties as required including management and oversight of document repository on OneDrive. **Coordinate and manage special projects as assigned** - Assist project managers in development of project plans, timelines, and budgets - Maintain project documentation, including project charters, schedules, and budgets - Communicate project progress to project managers and stakeholders - Coordinate project meetings and take minutes - Monitor project risks and issues and escalate to project managers as needed - Track project deliverables and timeous completion within budget - Maintain project files and records in accordance with company policies - Provide administrative support to the project team as needed **4. QUALIFICATIONS, EXPERIENCE AND SKILLS** **Education** - A National Diploma Qualification in Office Management OR NQF Level 6 qualification in Office Administration/and or Similar Qualification. - Knowledge working with CIPC and other company secretarial tools would be an advantage. - Familiarity with project management tools and software. **Experience** - A minimum of 5 years' experience in office administration - Good knowledge and understanding of project administration - Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. - Excellent written and verbal communication skills. - Proficiency in Microsoft Office Suite, SharePoint (Word, Excel, PowerPoint, Outlook). - Ability to work independently and as part of a team. - High level of professionalism and discretion in handling confidential information. - Strong problem-solving skills and attention to detail. **Language** - English - Business Unit: T&G- Division: T&G AMEA - South Africa- Legal Entity: ENGIE Southern Africa (Prioprietary) Limited- Contract Type: Permanent- Job Type: Full - Time- Professional Experience: Skilled ( >3 experience