Software Project Administrator
2 months ago
Key responsibilities / main job duties:
- Manage administrative tasks such as scheduling meetings, preparing reports, and maintaining project documentation.
- Coordinating project activities and tracking progress to ensure timely completion.
- Handling purchasing and procurement related to project needs, including follow-ups and ensuring deliverables are met. Obtain quotes where necessary (research various options/comparative quotes etc.)
- Facilitate communication between team members and stakeholders to support smooth project execution.
- Manage the scrum process and ensure that tasks are updated and tracked accurately.
- Manage and organise the project backlog.
- Keep track and maintain logs of software related items, such as books, hardware, software.
- Formulate release notes for weekly software releases.
- Maintain & update Confluence Software release page.
- Produce and distribute minutes from meetings.
Candidate requirements:
Qualification and/or professional license(s)
- Administration or project related experience
Years of experience needed
- 3 years
Proficiency in certain applications and/or software
- MS Office Suite
- Project Management software i.e.: Sciforma, YouTrack, WBS would be advantageous
Sound knowledge of
- Administrative processes.
- Project tracking and reporting.
- Procurement and purchasing.
- Documentation and reporting.
- Able to use project management tools
Non-negotiable skills
- Time management.
- Strong organisational and multitasking skills.
- Effective communication abilities.
- Proficiency in Microsoft Office Suite.
- Experience in project coordination or administrative role.
- Detail-oriented with the ability to manage multiple priorities.
- Ability to work under pressure.
- Team orientated.
- Adaptable and willing to learn
Additional information
- An energetic, organised and adaptable individual with an interest in project coordination and planning activities.
- Primary role will be support to the project manager.
- Support to the team.
- Organise group events from time-to-time.
- Opportunity to grow.
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