▷ (Only 24h Left) Executive Secretary

2 weeks ago

Midrand, South Africa Jobted ZA C2 Full time

To provide high-level administrative support to senior executives by managing schedules, handling correspondence, and coordinating personal and professional tasks. The role demands exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment.

Responsibilities and Duties

Administrative Support:

- Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel arrangements.

- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Organize and attend meetings, ensuring accurate minutes are recorded and action points are followed up.

Personal Assistance:

- Handle personal errands, bookings, and reservations for the executive as needed.

- Coordinate household or family-related tasks, such as travel itineraries, appointments, or events.
- Liaise with third parties (e.g., contractors, service providers) on personal matters as required.

Office Management:

- Ensure the executive’s office operates efficiently by maintaining systems and supplies.
- Manage sensitive and confidential information with utmost discretion.
- Oversee and prioritize incoming communication (emails, calls, and messages).

Event Coordination:

- Plan and organize events, such as business meetings, corporate functions, or private gatherings.
- Coordinate logistics, such as venue selection, catering, and attendee management.

Desired Experience & Qualification

Qualifications and Experience

- Education: Bachelor’s degree in Business Administration, Management, or related field (preferred but not mandatory).

- Experience:

- Minimum of 5 years of experience as an Executive Secretary or Personal Assistant to a senior executive.

- Demonstrated experience managing both professional and personal tasks for a senior leader.

Skills and Competencies

- Technical Skills:

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

- Familiarity with scheduling and communication tools (e.g., Google Calendar, Slack).

- Organizational Skills:

- Exceptional ability to prioritize tasks and manage multiple deadlines.

- Strong attention to detail and accuracy.

- Communication Skills:

- Excellent verbal and written communication.

- Ability to interact professionally with stakeholders at all levels.

- Interpersonal Skills:

- High emotional intelligence and the ability to anticipate needs.

- Strong sense of discretion and confidentiality.

Key Attributes

- Proactive and self-motivated.
- Flexible and adaptable to changing demands.
- Strong problem-solving abilities.
- Professional demeanour and polished presentation.

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