▷ 3 Days Left: Senior Executive Assistant

4 days ago


Cape Town, South Africa Vulcan Recruit Full time

Job Title: Senior Executive Assistant
Location: On-site (Full-time) - Southern Suburbs Cape Town (Claremont, Tokai, Westlake, Klein Steenberg, Oude Raapkraal)

Salary: Competitive salary based on experience
Start date : ASAP

Job Description:

My client is seeking a highly organized, professional, and detail-oriented Personal Assistant to provide top-level support to the Director. The ideal candidate must have exceptional interpersonal skills, be proactive, and able to handle a fast-paced environment with a high degree of responsibility. This is a full-time in-office role that requires flexibility to work after hours when necessary. The ability to answer calls from the Director at any time is critical.

Qualifications:

- A relevant diploma or degree in Business Administration, Secretarial Studies, or a related field is preferred.

- Minimum of 4 to 5 years of experience as a Personal Assistant or in a similar executive support role.

- Additional certifications in office management or administrative support will be an advantage.

- Drivers Licence and Own Vehicle

Key Requirements:

- Proven experience as a Personal Assistant or in a similar role supporting senior executives.

- Excellent organizational and multitasking abilities.

- Strong interpersonal and communication skills.

- Ability to work after hours and be available for urgent requests from the Director.

- Discretion and confidentiality are essential.

- Own vehicle and valid driver’s license required.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Ability to work independently and anticipate the Director’s needs.

- Positive attitude and proactive approach to tasks

Key Responsibilities:

- Provide comprehensive administrative support to the Director, including managing their schedule, arranging appointments, and handling confidential correspondence.

- Be available to answer phone calls from the Director promptly, even outside regular office hours.

- Prepare documents, reports, and presentations as required.

- Manage travel arrangements, including flights, accommodation, and itineraries.

- Act as a liaison between the Director and internal/external stakeholders, maintaining a high level of professionalism in communication.

- Assist with personal tasks and errands when needed.

- Maintain and organize office systems and files.

- Handle ad-hoc tasks and projects as assigned by the Director.

Additional Information:

Flexibility with working hours is required.

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