Creditors / Receptionist - 4 Month Contract

1 week ago

Port Elizabeth, South Africa Jobted ZA C2 Full time

Requirements:

- Grade 12 / Matric Qualification non-negotiable.
- Experience as a Receptionist.
- Experience with Creditors.
- Proficient in Microsoft Office.

Responsibilities and expectations but not limited to:
Receptionist / Client Liaison:

- Answering the phone at all times and dealing with walk-in suppliers and customers.
- Handling inquiries and incoming work requests and forwarding as needed.
- Answering and responding to emails and phone calls, and forwarding communications to appropriate parties as necessary.
- Assisting clients face-to-face, and any other form of telecommunication (i.e., telephone, email etc.).
- Sending out company-wide emails and setting up meetings, as necessary.

General Administration:

- Handle all administrative filing.
- Up-keep of fleet filing and maintenance.
- Handle and organize office filing systems effectively.
- General office management maintain stationery, office equipment and inventories (toilet paper, soap etc.).
- Keeping stock of tea, coffee, milk, and sugar.
- Typing up correspondences, if necessary.
- Proving backup and administrative support for management.
- Assisting the Contracts Managers with setting up and printing H&S files.
- Managing Petty cash, if necessary.
- Accommodation Bookings.

Creditors:

- Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
- Prepare, manage, control, and verify accounts payable records.
- Ensuring accurate processing of purchase orders, supplier invoices, and cash book processing.
- Review supplier invoices already captured on Sage Accounting for completeness and accuracy.
- Ensuring all supplier invoices are VAT compliant.
- Reconciling supplier accounts Agree monthly statement balances received from suppliers to the balance on Accounting Sage thereby identifying discrepancies on accounts.
- Investigate any queries (invoicing or other) and resolve discrepancies.
- Management of creditors accounts, which will include drafting of reports on of all monies that are due.
- Collection, filing, and forwarding of all accounts, statements / invoices to the relevant persons.
- Conduct periodic reconciliations of all accounts to ensure their accurate.
- Contacting of Finance Manager to make payments for any outstanding accounts.
- Communicating with Creditors when accounts are outstanding to provide feedback and maintain the relationships.

If you do not hear from us within two weeks of applying, you may assume that your application was unsuccessful.

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