Contract Inventory Processor

4 months ago

Port Elizabeth, South Africa Aspen Pharma Group Full time

**Overview**
- Process inventory sales transactions and invoices for export and local customers

**Responsibilities**:
**Forecast**
- Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
- Forecast requested, validated and uploaded monthly.

**Purchase orders**
- Upload purchase orders onto ERP system and create the order number.
- Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

**Sales orders**
- Request method of transport from customer and inform Distribution Warehouse.
- Perform ERP system transactions to process the sale.
- Arrange quotes with transport companies and obtain financial approval.
- Send Commercial invoices for payment.
- Generating and releasing all sales orders for both local and international market.
- Ensure that all commercial invoices for all customers are created and sent out.

**Documentation**
- Initiate and prepare weekly backorder/stock out summary report.
- Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits

**Inventory management**
- Inventory management
- Maintain database relating to any significant shortages or damages.
- Obtain authorisation and execute inventory adjustments
- Compile inventory reports and ensure timeous submission of reports.
- Maintain accurate inventory levels and ensure correct warehouse allocations.
- Participate in periodic stocktaking and complete stock reconciliation report and investigate variances and reconcile with ES Buyer/Scheduler and Finance.
- Processing of stock count in the ERP system.

**Plan & process**
- Implement policies and procedures.
- Provide recommendations to management on improvement in processes

**Reporting & record keeping**
- Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
- Status reports on QA releases and production status.

**Stakeholder relations**
- Communicate with internal stakeholders to achieve work objectives.
- Communicate with employees and management, to convey information

**General office support/ Administrative support**
- Lead the provision of advanced administrative, operational, customer support and computational tasks
- Process orders on the AGI - Aspen Supply Portal.
- Arrange samples/documentation for when AGI samples are requested.

**Skills Required**:
**Background/experience**
- 4+ years' experience in a relevant field
- 2 year Diploma in Logistics or Supply Chain Management

**Specific job skills**
- Computer literate - MS Office
- Sound knowledge and experience of the BAAN system

**Competencies**
- Planning and Organizing
- Meeting Deadlines
- Capturing Facts

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