Payroll Officer

3 weeks ago

Centurion, South Africa Jobted ZA C2 Full time

Job Title: Payroll Officer
Location: Centurion
Remuneration: R270 000 per year

Requirements:

- Minimum of Grade 12.
- At least 5 years experience with payroll under high volume pressure.
- SAGE/Pastel Payroll or similar experience however we are on Payspace which would be an advantage.
- Strong Excel experience a necessity.
- Strong experience in managing multiple payrolls and have a high volume experience.
- Attention to detail, thoroughness and first time right.
- Demonstrated track record of delivering results in a fast paced, deadline driven environment.

- Payroll of approximately 500 employees

Responsibilities:

- Develop, review and maintain an accurate payroll administration process.
- Prepare and send out wage sheets to stores for input.
- Import and/or input the completed wage sheets into Payspace, according to information received back for stores.
- Ensure that each store is processed according to the relevant checklist.
- Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
- Liaise with manager and/or owners regarding queries on the wage sheets etc.
- Ensure you review and action any paperwork in the specifics stores draw.
- Ensure staff on maternity leave are not paid for the period specified. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
- Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
- No change may be done without appropriate paperwork which could include an email.
- Check for data errors, omissions and inconsistencies for data integrity.
- Review and input new starters, terminations, promotions, transfers, change of particulars etc.
- Review and input/action any leave and warnings and ensure correct paperwork is submitted.
- Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports.
- Ensure employees who form part of more than 1 store, have the correct additional tax deducted.
- Update Payspace with any new change.
- Ensure that each store is competed ensuring all check sheet data has been followed.
- Update the store information on Payspace with regards to when a store started trading and when it was closed or transferred.
- Ensure payments are made by the appropriate date for each particular store.
- Print relevant documents necessary for another person to check the payroll.
- Upload payments to the banks and ensure they are authorized accordingly.
- Ensure that all staff had been paid successfully on the bank and ensure the entry went through successfully.
- Attend to any payroll query from either the manager or staff member themselves.
- Print payslips for distribution.

- Review payroll account reconciliations and ensure accuracy.
- Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
- Prepare PAYE bi-annual and annual (February and August) returns and reconciliations to SARS and submit information through Easyfile.
- Run and distribute IRP5 documents to managers for employees.
- Create and run reports for managers as requested.
- Performing monthly filing of all documents.
- Prepare relevant reports and distribute to the relevant Bookkeeper.
- Manage the timeous resolution of payroll queries.
- Liaise with Provident Fund Administrators, Bargaining Councils, Workmans Compensation and SARS for accurate registration, reconciling and payment.
- Maintain confidentiality of information, which is non-negotiable.
- Perform a high-level review of payroll administration data for errors, omissions and inconsistencies.
- Apply for tax directives, where appropriate.
- Continually assess ways of enhancing and improving our systems.
- Register any new companies for WCA and ensure all stores are assessed and paid 31st May each year.
- Register any new company for UIF within 21 days of opening.
- Build and maintain sound relationships with functional heads and franchisees across all stores.
- Provide a payroll support service to management and staff.
- Run dummy payslips, when requested.
- Review, document, implement and update store information, procedures and guidelines to record each stores payroll history and relevant facts.
- Confirmation of employment.

Salary: R22000- R25000

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