Payroll Officer

3 weeks ago

Centurion, South Africa Stonebridge HR Solutions Full time
Requirements:
  • Minimum of Grade 12.
  • At least 5 years experience with payroll under high volume pressure.
  • SAGE/Pastel Payroll or similar experience however we are on Payspace which would be an advantage.
  • Strong Excel experience a necessity.
  • Strong experience in managing multiple payrolls and have a high volume experience.
  • Attention to detail, thoroughness and first time right.
  • High efficiency and effectiveness.
  • Ability to protect confidentiality.
  • Outstanding people skills.
  • Assertive and polite.
  • Team player
  • Good time management and ability to cope within pressurized environment.
  • Ability to understand complex concepts and is willing to learn.
  • Excellent analytical and problem solving skills.
  • Demonstrated track record of delivering results in a fast paced, deadline driven environment.
  • Payroll of approximately 500 employees.
Other requirements:
  • High efficiency and effectiveness.
  • Ability to protect confidentiality.
  • Outstanding people skills.
  • Assertive and polite.
  • Team player
  • Good time management and ability to cope within pressurized environment.
  • Ability to understand complex concepts and is willing to learn.
  • Excellent analytical and problem solving skills.
  • Demonstrated track record of delivering results in a fast paced, deadline driven environment.
Responsibilities:
  • Develop, review and maintain an accurate payroll administration process.
  • Prepare and send out wage sheets to stores for input.
  • Import and/or input the completed wage sheets into Payspace, according to information received back for stores.
  • Ensure that each store is processed according to the relevant checklist.
  • Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
  • Liaise with manager and/or owners regarding queries on the wage sheets etc.
  • Ensure you review and action any paperwork in the specifics stores draw.
  • Ensure staff on maternity leave are not paid for the period specified. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
  • Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
  • No change may be done without appropriate paperwork which could include an email.
  • Check for data errors, omissions and inconsistencies for data integrity.
  • Review and input new starters, terminations, promotions, transfers, change of particulars etc.
  • Review and input/action any leave and warnings and ensure correct paperwork is submitted.
  • Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports.
  • Ensure employees who form part of more than 1 store, have the correct additional tax deducted.
  • Update Payspace with any new change.
  • Ensure that each store is competed ensuring all check sheet data has been followed.
  • Update the store information on Payspace with regards to when a store started trading and when it was closed or transferred.
  • Ensure payments are made by the appropriate date for each particular store.
  • Print relevant documents necessary for another person to check the payroll.
  • Upload payments to the banks and ensure they are authorized accordingly.
  • Ensure that all staff had been paid successfully on the bank and ensure the entry went through successfully.
  • Attend to any payroll query from either the manager or staff member themselves.
  • Print payslips for distribution.
  • Review payroll account reconciliations and ensure accuracy.
  • Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
  • Prepare PAYE bi-annual and annual (February and August) returns and reconciliations to SARS and submit information through Easyfile.
  • Run and distribute IRP5 documents to managers for employees.
  • Create and run reports for managers as requested.
  • Performing monthly filing of all documents.
  • Prepare relevant reports and distribute to the relevant Bookkeeper.
  • Manage the timeous resolution of payroll queries.
  • Liaise with Provident Fund Administrators, Bargaining Councils, Workmans Compensation and SARS for accurate registration, reconciling and payment.
  • Maintain confidentiality of information, which is non-negotiable.
  • Perform a high-level review of payroll administration data for errors, omissions and inconsistencies.
  • Apply for tax directives, where appropriate.
  • Continually assess ways of enhancing and improving our systems.
  • Register any new companies for WCA and ensure all stores are assessed and paid 31st May each year.
  • Register any new company for UIF within 21 days of opening.
  • Build and maintain sound relationships with functional heads and franchisees across all stores.
  • Provide a payroll support service to management and staff.
  • Run dummy payslips, when requested.
  • Review, document, implement and update store information, procedures and guidelines to record each stores payroll history and relevant facts.
  • Confirmation of employment.
  • Any other reasonable duty as required by management.
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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