Finance & Admin Team Leader [15h Left]

2 months ago

Pretoria, South Africa Nxatel Full time

Pretoria, South Africa | Posted on 01/03/2024

Nxatel is a Modern Unified communication platform, for Small and Medium businesses. That allows you to get local numbers from over 10+ African countries to use on any device. It’s easy to set-up you just need is 3 minutes and you gain access to the cloud phone system, virtual meetings, team chats and cloud storing all in a secure platform.

Job Description

The Finance and Admin Team Leader plays a crucial role at NxaTel, handling both the financial management and administrative functions to ensure smooth operations.

Position: Finance and Admin Team Leader

Overview: The Finance and Admin Team Leader oversees the finance department's day-to-day operations while ensuring the administrative tasks of the company are run efficiently. This role involves managing budgets, overseeing financial transactions, supervising the finance and administration team, and serving as the liaison between the financial department and other company units.

Key Responsibilities:

1. Finance Accounts Receivable
2. Assist with billing cycles including customer analysis.
3. Provide analysis per customer to enable pricing decisions.
4. Maintain the Customer Masterfile across all entities, including amendments & additions and ensure accuracy and integrity of data.
5. Assist with managing the customer billing systems and be responsible for generating invoices accurately.
6. Produce a monthly invoice upload file and post into the finance system.
7. Produce monthly insight files for ops and sales (these include details on credit notes, customer billing, pricing changes etc.).
8. Manage the customer query process.
9. Other ad-hoc activities.

Key Duties:

1. Posting customer receipts into the cash-book (weekly basis) and accurately allocate to the relevant customer invoice to clear the debtor.
2. Sending weekly AR report to management.
3. Owning the credit control process, ensuring debt is collected by the due date, escalating to the client services team as appropriate.
4. Preparing a weekly Credit Control report for management.
5. Attending Weekly Credit Control meetings to report on the Top 20 Overdue and Highest values.
6. Managing the customer query process and follow up with customers to rectify matters appropriately.
7. Maintaining the Customer Masterfile across all entities, including amendments & additions and ensure accuracy and integrity of data.
8. Support with various ad-hoc finance activities as required.
9. Assist with capturing and posting BYC Invoices.
10. Assist with sending monthly statements and tax invoices from the system, the first week of the month, to all BYC customers.
11. Sending customer statements & payment reminders.
12. Other ad-hoc activities.

Accounts Payable and Management:

1. Oversee and manage the daily operations of the accounting department.
2. Ensure the timely reporting of all monthly, quarterly, and annual financial information.
3. Monitor and analyze accounting data to produce accurate, comprehensive financial reports.
4. Coordinate and lead the budget planning and forecasting processes.
5. Administer accounts payable and receivable, and maintain accurate records of financial transactions.
6. Supervise the processing of payroll in a timely manner.
7. Ensure the implementation of proper accounting controls and financial policies.
8. Manage organizational cash flow and forecasting.
9. Conduct regular ledger account reconciliation and resolve accounting discrepancies.

Administrative Duties:

1. Organize and oversee office operations, sales administration and procedures to ensure organizational effectiveness and efficiency.
2. Establish and enforce administrative policies and procedures for all departments.
3. Manage office space planning, maintenance, and renovations when necessary.
4. Oversee procurement of office supplies and negotiate terms with vendors.
5. Handle escalated administrative matters and provide solutions.
6. Provide leadership for the administrative staff, setting objectives, performance reviews, and providing coaching and training.

Leadership Duties:

1. Manage and mentor the finance and administration team members, promoting professional growth.
2. Work collaboratively with other team leaders to support overall company objectives.
3. Develop and implement strategies for optimizing financial performance and administrative workflow.
4. Foster a culture of transparency and accountability within the finance department.
5. Participate in strategic planning and serve as a member of the management team.

Requirements:

1. Bachelor's degree in Accounting, Finance, Business Administration, or a related field. A Master's degree or CPA qualification is highly advantageous.
2. Proven experience as a finance officer or similar role, with a thorough knowledge of accounting principles, procedures, and legislation.
3. Strong leadership and organizational skills.
4. Excellent communication and interpersonal abilities.
5. Proficiency in accounting software and Microsoft Office Suite.
6. Analytical mindset with attention to detail.
7. Ability to manage time effectively and multitasking when necessary.

Qualifications: Matric, Entry-level finance qualification

Experience: 5 years finance experience

Skills: Accounting software, CRM, Great written and spoken skills - English, Driver's license

Job Types: Full-time, Permanent

Salary: R18,500.00 per month

Ability to commute/relocate:

Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

Have finance work experience?

Language:

Reports to: Chief Executive Officer (CEO) or any other senior executive, depending on the organization's structure.

This role typically works in an office environment and may be required to work extra hours during end-of-month, quarterly or yearly close, or during times of financial audits or budget preparations. Add value to our growing company.

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