Executive Assistant- Office of the Chief Executive Office

3 weeks ago

Centurion, South Africa Jobted ZA C2 Full time

Required Minimum Education / Training

- A relevant Administration or Secretarial qualification.

Required Minimum Work Experience

- At least 5 years of relevant experience in an executive support role.
- Understanding of corporate governance
- Knowledge and experience related to Board submissions
- Must be willing to work after hours and on weekends

Key Performance Areas

Administrative support to the CEO

- Manages the Executives diary and schedules meetings in line with the CEOS availability.
- Manage the office in the absence of the Executive
- Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division
- Provide proper and timeous customer and stakeholder feedback.
- Coordinate performance management for CEOs direct reports.
- Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders.

Meeting Coordination and Hosting Secretarial support to Executive and Management Committees

- Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings
- Drafts meeting agendas and ensures the timeous distribution of meeting packs
- Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly
- Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings
- Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines
- Organising the requisite refreshments/catering for meetings, where necessary.

Office Support

- Managing the CEOs inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders
- Co-ordinate all correspondence to be submitted to and from the office of the CEO.
- Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning
- Accurate record keeping and filing of all documents
- Ensuring that classified and confidential documents are kept safely

- Typingandqualitycontrolofofficialcorrespondence,includingletters,memorandums,powerpointpresentationsandgeneralcorrespondenceforinternalandexternalpurposes
- CoordinateslogisticalarrangementsfortheExecutiveinlinewithprocurement processes
- Developsadatabaseofcontactsandupdatessameregularlytoensurecurrent information
- Managementofpaymentsfromtheofficeincludingcreationofrequisitionsand budgeting
- Professional reception of the executives visitors and all ancillary
- Ad hoc duties and assignments as required by the Chief Executive Officer

Travel Arrangements

- Manage the CEOs (or any other team members) international and domestic travelling arrangements, including passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth.
- Assist with the processing and submission of travel claims upon the Executives return.
- Administer subsistence and travelling claims for the CEO.

Stakeholder Management

- Act as the point of contact among executives, employees, clients, and other external partners
- Coordinate the functions compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.

  • Executive Assistant to the Chief Executive Officer

    4 weeks ago

    Centurion, Gauteng, South Africa Makhado Consulting Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief Executive Officer of Makhado Consulting. The successful candidate will be responsible for managing the CEO's diary, scheduling meetings, and coordinating travel arrangements.Key ResponsibilitiesManage the CEO's diary and schedule...

  • Executive Assistant to the Chief Executive Officer

    4 weeks ago

    Centurion, Gauteng, South Africa Makhado Consulting Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide professional and efficient administrative support to the Chief Executive Officer. The successful candidate will be responsible for managing the CEO's diary, scheduling meetings, and coordinating preparatory activities for Board meetings.Key ResponsibilitiesManage...

  • Executive Assistant- Office of the Chief Executive Office

    4 weeks ago

    Centurion, South Africa Makhado Consulting Full time

    Main Purpose of Role:To provide professional and efficient administrative support to the Chief Executive Officer, Secretariat support to the Executive and Management Committees, coordinate preparatory activities for Board meetings, oversee the administrative processes in the CEOs Office inclusive of budget administration, procurement, asset management and...

  • Senior Administrative Officer

    2 weeks ago

    Centurion, Gauteng, South Africa Makhado Consulting Full time

    The Senior Administrative Officer - Office of the Chief Executive Officer will provide professional and efficient administrative support to the Chief Executive Officer, Secretariat support to the Executive and Management Committees, and coordinate preparatory activities for Board meetings. The successful candidate will oversee the administrative processes in...

  • Executive Assistant- Office of the Chief Executive Office

    4 weeks ago

    Centurion, South Africa Makhado Consulting Full time

    Required Minimum Education / TrainingA relevant Administration or Secretarial qualification.Required Minimum Work ExperienceAt least 5 years of relevant experience in an executive support role.Understanding of corporate governanceKnowledge and experience related to Board submissionsMust be willing to work after hours and on weekendsKey Performance...

  • Executive Assistant- Office of the Chief Executive Office

    7 days ago

    Centurion, South Africa Makhado Consulting Full time

    Required Minimum Education / TrainingA relevant Administration or Secretarial qualification.Required Minimum Work ExperienceAt least 5 years of relevant experience in an executive support role.Understanding of corporate governanceKnowledge and experience related to Board submissionsMust be willing to work after hours and on weekendsKey Performance...

  • Executive Assistant- Office of the Chief Executive Office

    4 weeks ago

    Centurion, South Africa Makhado Consulting Full time

    Required Minimum Education / Training A relevant Administration or Secretarial qualification. Required Minimum Work Experience At least 5 years of relevant experience in an executive support role. Understanding of corporate governance Knowledge and experience related to Board submissions Must be willing to work after hours and on weekends Key ...

  • Executive Assistant to Cfo

    5 months ago

    Centurion, South Africa Six Sense Full time

    Gauteng, Centurion - Annually Cost To Company (Market related) A well-established business is seeking to appoint a Executive Assistant to CFO To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director...

  • Senior Administrative Coordinator for the Chief Executive Office

    7 days ago

    Centurion, Gauteng, South Africa Makhado Consulting Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team in the Chief Executive Office. The successful candidate will be responsible for providing administrative support to the CEO, managing office operations, and ensuring seamless coordination of meetings, travel arrangements, and stakeholder...

  • Chief Executive Officer | Centurion

    1 month ago

    Centurion, South Africa The Recruitment Council Full time

    An exciting opportunity has arisen for a seasoned leader to step into the role of Chief Executive Officer (CEO) at a prominent financial services organization. This role demands an individual who can steer the company towards sustainable growth, leveraging their expertise in the financial services industry to drive strategic initiatives, enhance operational...

  • Chief Executive Officer | Centurion

    3 months ago

    Centurion, South Africa The Recruitment Council Full time

    An exciting opportunity has arisen for a seasoned leader to step into the role of Chief Executive Officer (CEO) at a prominent financial services organization. This role demands an individual who can steer the company towards sustainable growth, leveraging their expertise in the financial services industry to drive strategic initiatives, enhance operational...

  • Strategic Leadership Position: Chief Executive Officer

    2 weeks ago

    Centurion, Gauteng, South Africa The Recruitment Council Full time

    Job Description:The Recruitment Council is seeking a highly skilled Chief Executive Officer (CEO) to lead our financial services organization towards sustainable growth and excellence. As a seasoned leader, you will be responsible for steering the company's strategic direction, leveraging your expertise in the financial services industry to drive...

  • Strategic Executive Support Officer

    2 weeks ago

    Centurion, Gauteng, South Africa Makhado Consulting Full time

    Job SummaryMakhado Consulting is seeking a highly skilled Strategic Executive Support Officer to provide exceptional administrative support to our Chief Executive Officer. As a key member of our team, you will be responsible for managing the CEO's diary, scheduling meetings, and coordinating performance management for direct reports. Additionally, you...

  • Chief Executive Officer | Centurion

    3 months ago

    centurion, Gauteng, South Africa The Recruitment Council Full time

    An exciting opportunity has arisen for a seasoned leader to step into the role of Chief Executive Officer (CEO) at a prominent financial services organization. This role demands an individual who can steer the company towards sustainable growth, leveraging their expertise in the financial services industry to drive strategic initiatives, enhance operational...

  • Executive Assistant to Cfo

    5 months ago

    Centurion, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage the...

  • Chief Financial Officer

    4 weeks ago

    Centurion, Gauteng, South Africa Network Recruitment Full time

    Job Details:Title: Chief Financial Officer (CFO)Location: Johannesburg, South AfricaResponsibilities:Develop and execute financial strategies to drive business growth.Manage investor relations and fundraising activities to secure capital.Oversee financial operations, compliance, and risk management to ensure financial stability.Collaborate with the board and...

  • Chief Technology

    5 months ago

    Centurion, South Africa Fempower Personnel Full time

    Join our esteemed client in the financial services/banking sector as a Chief Technology & Operations Officer based in Centurion, Gauteng. **Main Purpose of Role**: As the Chief Technology & Operations Officer, you will lead the provision of Information Technology and Operations strategies, coupled with technology services, to the organization and its...

  • Chief Program Officer

    5 months ago

    Centurion, South Africa Shout-It-Now Full time

    **SHOUT-IT-NOW believes in a world where youth are empowered to make the best choices for their own health and wellbeing.** **SHOUT-IT-NOW OFFERS COMPREHENSIVE, EASILY ACCESSIBLE SERVICES TO THE YOUTH, IN SAFE ENGAGING SPACES** SHOUT-IT-NOW uses innovative social behaviour change approaches to effectively engage youth and create demand for our health and...

  • Office Manager and Executive Assistant

    5 months ago

    Centurion, South Africa The Talent Hive Full time

    Executive Support - Assist the CEO and Executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments. - Complete credit card expense reports and claims. - Draft reports, letters, and proposals; prepare and coordinate oral and written communication. - Plan/organize and...

  • Executive Assistant to Cfo

    5 months ago

    Centurion, South Africa Land Bank Careers Full time

    **Job Advert Summary**: The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to...