Senior Administrative Officer
3 days ago
The Senior Administrative Officer - Office of the Chief Executive Officer will provide professional and efficient administrative support to the Chief Executive Officer, Secretariat support to the Executive and Management Committees, and coordinate preparatory activities for Board meetings. The successful candidate will oversee the administrative processes in the CEOs Office, inclusive of budget administration, procurement, asset management and records management. The role also involves maintaining the CEOs diary, arranging international and domestic travel, serving as focal contact point for the CEO, and is responsible for ad hoc activities as they may arise in the CEOs office. The role requires a relevant Administration or Secretarial qualification, at least 5 years of relevant experience in an executive support role, and understanding of corporate governance.
Key Responsibilities:
- Administrative support to the CEO
- Manages the Executive's diary and schedules meetings in line with the CEO'S availability.
- Manage the office in the absence of the Executive
- Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division
- Provide proper and timeous customer and stakeholder feedback.
- Coordinate performance management for CEOs direct reports.
- Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders.
- Meeting Coordination and Hosting
- Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings
- Drafts meeting agendas and ensures the timeous distribution of meeting packs
- Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly
- Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings
- Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines
- Organising the requisite refreshments/catering for meetings, where necessary.
- Office Support
- Managing the CEO's inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders
- Co-ordinate all correspondence to be submitted to and from the office of the CEO.
- Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning
- Accurate record keeping and filing of all documents
- Ensuring that classified and confidential documents are kept safely
- Typing and quality control of official correspondence, including letters, memorandums, powerpoint presentations and general correspondence for internal and external purposes
- Coordinates logistical arrangements for the Executive in line with procurement processes
- Develop a database of contacts and update same regularly to ensure current information
- Management of payments from the office including creation of requisitions and budgeting
- Professional reception of the executive's visitors and all ancillary
- Ad hoc duties and assignments as required by the Chief Executive Officer
- Travel Arrangements
- Manage the CEO's (or any other team members) international and domestic travelling arrangements, including – passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth.
- Assist with the processing and submission of travel claims upon the Executive's return.
- Administer subsistence and travelling claims for the CEO.
- Stakeholder Management
- Act as the point of contact among executives, employees, clients, and other external partners
- Coordinate the function's compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.
Requirements:
- A relevant Administration or Secretarial qualification.
- At least 5 years of relevant experience in an executive support role.
- Understanding of corporate governance.
- Knowledge and experience related to Board submissions.
- Must be willing to work after hours and on weekends.
-
Office Administrator
3 weeks ago
Centurion, Gauteng, South Africa Salix Recruitment Full timeJob Opportunity: Office ManagerWe are seeking a highly skilled and organized individual to fill the role of Office Manager at Salix Recruitment. As a key member of our team, you will be responsible for maintaining a smooth and efficient work environment, ensuring that all administrative tasks are completed to a high standard.Key Responsibilities:Manage...
-
Office Administrator
4 weeks ago
Centurion, Gauteng, South Africa Salix Recruitment Full timeAbout the RoleWe are seeking a highly skilled and organized Office Manager to join our team at Salix Recruitment. As the first point of contact for our business, you will be responsible for ensuring the smooth operation of our office and providing exceptional service to our clients and candidates.Key ResponsibilitiesManage and coordinate office operations,...
-
Office Administrator
2 months ago
Centurion, Gauteng, South Africa Pillango Placements Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office & Financial Administrator to join our team at Pillango Placements. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesFinancial ManagementCapture and...
-
Office Administrator
1 month ago
Centurion, Gauteng, South Africa Pillango Placements Full timePillango Placements: A Leading Company in Trade FacilitationWe are seeking a highly skilled and motivated Office & Financial Administrator to join our team at Pillango Placements. As a key member of our team, you will be responsible for providing administrative and financial support to our business operations.Key Responsibilities:Manage and maintain accurate...
-
Office Administrator
3 weeks ago
Centurion, Gauteng, South Africa Salix Recruitment Full timeAbout the RoleIn this dynamic position, you will be the key to smooth office operations, ensuring our processes run seamlessly and effectively. Your role will shape intra-office communication, streamline administrative procedures, and optimize inventory control, all while fostering a workspace that thrives on collaboration and productivity.Key...
-
Office Administrator
4 weeks ago
Centurion, Gauteng, South Africa Pillango Placements Full timePastel and AccountingWe are seeking a highly organized and detail-oriented individual to join our team as an Office & Financial Administrator. The successful candidate will be responsible for capturing bank statements, reconciliations, and supplier invoices, as well as managing customer receipts and reconciliations.Capture and reconcile bank...
-
Office Administrator
2 months ago
Centurion, Gauteng, South Africa Pillango Placements Full timePastel and AccountingWe are seeking a highly organized and detail-oriented individual to join our team as an Office & Financial Administrator. The successful candidate will be responsible for capturing bank statements, reconciliations, and supplier invoices, as well as customer receipt allocation and reconciliation.Capture and reconcile bank...
-
Office Administrator
1 month ago
Centurion, Gauteng, South Africa Pillango Placements Full timePastel and AccountingWe are seeking a highly organized and detail-oriented individual to join our team as an Office & Financial Administrator. The successful candidate will be responsible for capturing bank statements, reconciliations, and supplier invoices, as well as managing customer receipts and reconciliations.Capture and reconcile bank...
-
Senior IT Systems Administrator
7 days ago
Centurion, Gauteng, South Africa People Dimension Full timeKey ResponsibilitiesWe are seeking a highly skilled Senior IT Support Technician to join our team at People Dimension. The ideal candidate will have advanced skills in the administration of both Windows and Linux servers, including knowledge of the Microsoft Azure control center. Additionally, they will have experience with SAMBA installation, configuration,...
-
Administrative Support Specialist
1 month ago
Centurion, Gauteng, South Africa Eskort Full timeJob Title: Professional AssistantThe Professional Assistant will be responsible for providing high-level administrative support to the CEO. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment.Key Responsibilities:Provide...
-
Financial Administrator
2 weeks ago
Centurion, Gauteng, South Africa People Dimension Full timeJob Title: Financial AdministratorWe are seeking a highly skilled Financial Administrator to join our team at People Dimension. The successful candidate will be responsible for maintaining customer and supplier functions for all companies in the group.Key Responsibilities:Prepare creditor payment requests and reconcile to be submitted to the CFO.Process...
-
Senior Financial Administrator
3 weeks ago
Centurion, Gauteng, South Africa Emporium Human Capital Full timeEmporium Human Capital seeks a skilled Senior Financial Administrator to manage financial operations and ensure compliance with company policies.Key Responsibilities:Manage financial transactions and maintain accurate recordsDevelop and implement financial strategies to achieve business objectivesCollaborate with cross-functional teams to drive financial...
-
Office Coordinator
6 days ago
Centurion, Gauteng, South Africa Sydsen Uthintane (Pty) Ltd Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Sydsen Uthintane (Pty) Ltd. As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office, providing administrative support to our team, and maintaining the highest level of professionalism and integrity.Key...
-
Office Coordinator
6 days ago
Centurion, Gauteng, South Africa Hire Resolve Full timeHire Resolve is seeking a skilled Administrator to support office operations and administrative tasks. Key responsibilities include managing office supplies, coordinating meetings, handling correspondence, and maintaining databases.Key Skills:Proficient in Microsoft Office SuiteExcellent organizational and time management skillsStrong attention to...
-
Financial Administrator
1 month ago
Centurion, Gauteng, South Africa People Dimension Full timeJob Title: Financial ClerkWe are seeking a highly skilled and experienced Financial Clerk to join our dynamic team at People Dimension. The successful candidate will be responsible for maintaining customer and supplier functions for all companies in the group.Key Responsibilities:Prepare creditor payment requests and reconcile to be submitted to the CFO.Mark...
-
Senior Project Coordinator
3 weeks ago
Centurion, Gauteng, South Africa HR Genie Full timeSenior Project Administrator OpportunityWe are seeking a highly skilled Senior Project Administrator to support our team in the Centurion area. This is a 36-month contract position that requires a strong background in project administration and SAP experience.Key Requirements:Relevant diploma or equivalent qualificationAt least 5 years of experience as a...
-
Administrative Assistant
1 month ago
Centurion, Gauteng, South Africa Stonebridge HR Solutions Full timeJob Title: Receptionist / Office AdministratorWe are seeking a highly organized and detail-oriented Receptionist / Office Administrator to join our team at Stonebridge HR Solutions.Key Responsibilities:Provide exceptional administrative support to our team, including general administration and reception duties.Answer and direct phone calls, take messages,...
-
Administrative Assistant
1 month ago
Centurion, Gauteng, South Africa Hire Resolve Full timeJob Title: AdministratorHire Resolve is seeking a highly skilled Administrator to join our team. As an Administrator, you will play a crucial role in ensuring the smooth operation of our office.Key Responsibilities:Manage office supplies and equipment to maintain a productive work environmentAssist with scheduling and coordinating meetings to optimize team...
-
Office Manager
3 weeks ago
Centurion, Gauteng, South Africa Salix Recruitment Full timeAbout the RoleWe are seeking a highly skilled and experienced Office Manager to join our dynamic team at Salix Recruitment. As the first point of contact for our business, you will be responsible for ensuring the smooth operation of our office and providing exceptional service to our clients and candidates.The successful candidate will have a proven track...
-
Administrative Assistant
4 weeks ago
Centurion, Gauteng, South Africa Express Employment Professionals Midrand Full timeJob Title: Junior Administrator Job Summary: We are seeking a highly organized and detail-oriented Junior Administrator to join our team at Express Employment Professionals Midrand. As a Junior Administrator, you will provide administrative support to our team, ensuring the smooth operation of our office. Responsibilities: * Provide administrative...