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Personal Support Specialist

1 week ago

Pretoria, Gauteng, South Africa University of Fort Hare Full time

Job Title: Personal Support Specialist

Job Summary:

We are looking for a highly skilled and organized Personal Support Specialist to provide exceptional administrative support to our Senior Manager. If you excel in administration, coordination, and communication, this could be the perfect opportunity for you

Main Responsibilities

  • Support the Senior Manager in managing their diary, scheduling appointments and meetings, and preparing materials for these events.
  • Assist with correspondence, document management, and report preparation, ensuring that all documents are accurately completed and submitted on time.
  • Develop and maintain a document management system, ensuring that all documents are accurately stored and easily accessible.
  • Manage internal and external correspondence on behalf of the unit, responding to queries and requests in a timely and professional manner.
  • Prepare facilities for scheduled meetings, events, and arrange refreshments as required.

Requirements

  • A Secretarial Diploma or equivalent qualification, with a minimum of 2 years' experience as a Personal Assistant/Secretary or in a similar environment.
  • Excellent working knowledge of MS Office, particularly in Word, Excel, and PowerPoint.
  • SAP experience is an added advantage, but not essential.
  • Strong communication and interpersonal skills, with the ability to work effectively in a team environment.
  • A certificate in a related functional discipline will be beneficial, but not necessary.

About Us:

The University of Fort Hare is a leading institution in higher education, committed to excellence in teaching, research, and community engagement. We offer a dynamic and supportive work environment, with opportunities for growth and development.