Legal Contract Specialist

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa PerformIT Personnel Full time
About the Role

We are seeking a highly skilled Legal Specialist to join our team in Port Elizabeth at PerformIT Personnel.

Purpose of the Position: The Legal Specialist will be responsible for managing and improving all legal processes within the Group, drafting and assisting with contracts, implementing and monitoring projects, and facilitating training of contract department staff.

The Legal Specialist will act as the internal controller of the contract department and its functions within the Group, cooperating with different departments to increase contract department's service performance and reviews to ensure standards are adhered to and contracts are managed.

Key Responsibilities:

  1. Maintain and monitor SP's whose banking is not yet updated at the various Department of Labours.
  2. Assist in resolving and communicating with CF officials to resolve banking challenges and linking issues.
  3. Assist Regional Managers of Groups with letters to red flag SP and other legal matters.
  4. Monitor and manage the contract flow of new SP between REPs, contract department, finance, and operations.
  5. Develop and change existing contract management processes to improve efficiency of the contract department.
  6. Assist in drafting addendums or new contract related matters.
  7. Guide, advise and assist contract assistants and administrators with difficult contractual and administrative matters.
  8. Ensure that the team supports and complies with the obligations to our clients, staff and any third parties.
  9. Assist and ensure that communication from contract department is clear, detailed, and professional.
  10. Initiate, manage, and implement enhancements to the various systems as required for contractual efficiency.
  11. Guide and advise contract assistants and administrators on best practice.
  12. Manage, support, guide and audit contract team record keeping.
  13. Report on work performance & conduct to the Legal Compliance Officer for performance reviews.
  14. Handle requests of the contract team for Flexi & leave in consultation with the Legal Compliance Officer.
  15. Train any new team member in the contract team and assist with contract and legal training to new external staff.
  16. Provide continuous training to contract administrators and assistants.
  17. Update the team on systems or processes within the department are changed or enhanced.
  18. Encourage the empowerment of Contract Administrators and Contract Assistants with knowledge to improve the quality of their decision making and to allow them to become more independent of your input.
  19. Assign, manage and assist with any special projects on instruction from Management.

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