Financial Operations Coordinator

2 months ago


Pretoria, Gauteng, South Africa Midvaal Recruitment Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Administrator to join our team at Midvaal Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks:
    • Respond to phone calls, emails, and greet visitors in a professional manner
    • Manage and maintain accurate files, records, and databases
    • Prepare and distribute documents, reports, and correspondence
  • Office Management:
    • Maintain office supplies, inventory, and equipment
    • Coordinate travel arrangements, meetings, and appointments
    • Ensure office cleanliness and organization
  • Communication:
    • Handle internal and external communications effectively
    • Prepare and distribute meeting materials and minutes
    • Ensure effective communication among team members
  • Data Entry and Record-Keeping:
    • Enter data into various software systems and databases
    • Maintain accurate and up-to-date records and reports
  • Creditors and Debtors:
    • Manage and maintain accurate records of amounts owed to suppliers and vendors
    • Verify and process invoices and credit notes
    • Ensure timely payment of debts to avoid late fees and penalties
    • Communicate with suppliers regarding payment queries and disputes
    • Reconcile supplier statements and investigate discrepancies
    • Maintain aging reports to track overdue payments
    • Ensure compliance with payment terms and conditions
  • Debtors:
    • Manage and maintain accurate records of amounts owed by customers
    • Verify and process invoices, credit notes, and receipts
    • Ensure timely collection of debts to minimize bad debts
    • Communicate with customers regarding payment queries and disputes
    • Reconcile customer statements and investigate discrepancies
    • Maintain aging reports to track overdue payments
    • Follow up on overdue accounts to secure payment
    • Ensure compliance with credit terms and conditions
    Requirements
    • Experience in Creditors and Debtors
    • Experience in General Administration
    • Fluent in Afrikaans and English
    • Own Transport
    • Good computer Skills
    • Sage Accounting skills and Knowledge
    • Self-motivated, Hardworking and outside of the box mindset


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