Payroll Specialist

3 days ago

Cape Town, Western Cape, South Africa H&S Labour Brokers Full time
Job Description

Job Title: Payroll Specialist

Job Summary:

We are seeking a highly skilled Payroll Specialist to join our team at H&S Labour Brokers. The successful candidate will be responsible for managing the full end-to-end payroll function, ensuring compliance with all statutory and legal requirements, and providing specialist support and assistance on payroll administration and related deliverables.

Key Responsibilities:

  • Payroll Management:
    • Manage the full end-to-end payroll function, including payroll preparation and processing, payroll accounting, tax filing and remittance, and benefits.
    • Ensure the verification of the capturing of payroll transactions on the accounting system.
    • Quality ensure payroll transactions.
    • Capture and update employee data on the payroll system.
  • Payroll Administration:
    • Attend to payroll changes, including leave, terminations, overtime, salary adjustments, bonuses, and deductions.
    • Provide specialist support and assistance on payroll administration and related deliverables.
    • Produce mock pay slips, as and when required.
    • Prepare monthly reconciliations against SARS statements of accounts.
    • Prepare IRP5 reconciliation as required by legislation and ensure accurate loading of the information, including accurate use of codes and so forth.
    • Prepare reconciliation submissions.
    • Prepare bank reconciliation of the payroll bank account.
    • Prepare monthly reconciliation of advances and recoveries.
  • Financial Management:
    • Provide input in the planning and compilation of the annual budget aligned to the operational plans to support the implementation of set objectives.
    • Ensure the effective implementation, management, and monitoring of the budget, and mitigate and report on any variances.
    • Monitor financial control, budget management, and the procurement process to ensure compliance with legislation.
    • Ensure the deployment of proper financial controls to manage the budget.
    • Report on and communicate any cost improvements and shortfalls.
  • Governance and Compliance:
    • Ensure compliance with all Finance Policies, Procedures, Guidelines, and so forth.
    • Ensure that all irregularities are brought to the immediate attention of the CFO.
    • Ensure that any failure to comply with legislation or corporate governance frameworks is brought immediately to the attention of the CFO.
    • Provide input into the development of payroll policies, procedures, and processes.
    • Ensure compliance with all statutory and legal requirements.
    • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance, and compliance processes, and tools to identify and manage risks.
    • Support and provide evidence to all internal and external audit requirements.
    • Review Standard Operating Procedures to ensure business optimisation.

Requirements:

  • B-Degree in Finance/Accounting/Auditing/Payroll.
  • 3-7 years experience in financial accounting payroll, with at least 2 years at a supervisory/management level.
  • South African Payroll Association or any other Payroll-related membership would be an advantage.
  • Must be knowledgeable of SAGE 300 and 200 software packages.
  • Legislative requirement relating to Payroll SARS/UIF/COIDA and knowledge of Public Finance Management Act (PFMA).
  • Relevant Policies and Procedures Financial Accounting Principles (GRAP).
  • PAYE Tax legislation Financial and Payroll administration.
  • Knowledge of the legal framework of benefits, and taxation.
  • Knowledge of Public Administration.

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