Organizational Development Professional
7 days ago
Newrest is a leading Multi-Sector Catering Company with a global presence, employing over 40,000 employees across 54 countries.
Key ResponsibilitiesLabor Management
- Assist in the compilation and submission of Employment Equity Reports to the relevant authorities on a timely basis.
- Form and chair the Employment Equity Committee to ensure effective implementation of equity policies.
- Organize and plan quarterly Employment Equity Meetings to discuss progress and challenges.
- Minute and distribute meeting minutes to ensure transparency and accountability.
- Ensure the effective use of the Employment Equity Module on Sage Payroll.
Workplace Skills Plan and Annual Training Reports
- Work closely with the Training and Development Officer to:
- Assist in the compilation and submission of online reports to SETA.
- Plan and organize training programs to enhance employee skills and development.
- Apply for Learnerships via the Pivotal section of the online submission.
- Ensure the effective use of the SD Module on Sage Payroll.
Recruitment Process
- Follow the full Recruitment System, including PPA and Fingerprinting.
- Oversee the coordination of recruitment throughout the company.
- Set up interviews and conduct them in a fair and transparent manner.
- Ensure that job advertisements are placed in various media outlets.
- Ensure that internal advertisements are sent to relevant stakeholders.
- Compile a comprehensive Recruitment Database from received CVs.
- Conduct reference checks to verify candidate credentials.
- Conduct exit interviews to gather feedback and improve the recruitment process.
Induction Process
- Maintain and follow the Induction Process within the organization.
- Train employees on the induction process to ensure a smooth onboarding experience.
- Ensure that the induction schedule is signed and returned by employees.
BEE Compliance and Implementation
- Assist the National HR Manager in preparing the BEE Verification Audit File on all elements of the scorecard.
- Be actively involved in all elements of the scorecard.
- Have a thorough understanding of current BEE Legislation and requirements.
General Human Resources Duties
- Draft letters of appointment and job descriptions.
- Ensure that necessary counseling is given or arranged for employees when required.
- Ensure effective communication with employees.
- Ensure effective mentoring of employees when necessary.
- Input in drafting policies and procedures.
- Monitor company policy and procedures in line with group policy and prevailing legislation.
- Maintain KPIs and performance appraisals system.
- Ensure all staff receive performance appraisals in accordance with company policy and monitor accordingly.
- Maintain a succession plan for all departments.
- Attend daily operations meetings.
- Be up to date with current and prevailing labor legislation.
- Ensure that all policies and procedures are authorized by the Senior HR Manager prior to distribution to employees.
- Have valid input for the monthly newsletter, submitted timeously.
- Ensure that the newsletter is ready for distribution by the deadline date.
- Ensure that employee of the month nominations are received timeously, confirm file checks, and consult with Snr HR Manager and HODs to finalize the winner.
- Assist Senior HR Manager in compiling the summarized report to Senior Management of the business on a monthly basis.
- Ensure that a weekly HR report is sent to management.
- Ensure criminal checks are done for new employees in advance.
- Ensure criminal checks are conducted for all existing employees every 2 years.
- Ensure daily labor costs are done and submitted.
- Manage the Time and Attendance system.
- Manage the on-site clinic.
- Implement wellness initiatives.
- Arrange counseling for employees when required.
IR
- Deal with all performance, grievance, and IR-related issues in a legally compliant and professional manner.
- Conduct all investigations regarding theft and other disciplinary issues.
- Issue relevant disciplinary action and documentation.
- Arrange and sit in disciplinary hearings.
- Ensure that all IR-related employee documents are signed and are in the employee's file.
- Prepare notice to attend a hearing, absconsion, written warnings, etc.
- Notify all necessary people, including the employee, of the findings.
- Attend CCMA/BC cases on behalf of the company.
- Ensure De-Merit Point Warnings are issued.
- Ensure Alert Warning on points are issued.
- Attend union meetings.
- Investigate daily absenteeism and issue necessary disciplinary actions.
Payroll Management
- Ensure management of the JNB payroll:
- Payroll is captured.
- Deadline dates are met.
- Ensure payslips are printed and distributed monthly.
- Ensure that all payroll-related filing is done monthly.
- Ensure that all employee files are up to date.
- Prepare all 3rd party payments and schedules by deadline dates, but not limited to the following:
- Garnishee's.
- Maintenance Orders.
- Funeral Contributions.
- Union Contributions.
- Bargaining Council Contributions.
- Provident Fund Contributions.
- Ensure that all third-party preparations are submitted to finance timeously for payments.
- All terminated employees' files need to be archived.
- Ensure regular employee file checks are done.
- Ensure submission of electronic UIF declarations and claims via U-filing.
- Ensure submission of all injuries on duty via the online portal.
- Ensure that the year-end OID report is submitted to finance for payments.
- Ensure that the monthly leave report is monitored and further submitted to the finance department.
General
- Observe all safety rules and procedures.
- Ensure that all equipment and materials are not left in a dangerous state.
- Ensure that all HSE rules and procedures are followed, and hazards/near miss and accidents are properly reported.
- Raise any work-safety hazard when participating in HSE meetings or Risk Assessment.
- Perform any other reasonable task that may be required by management.
Perfil
- Grade 12.
- Diploma in HR Management.
- HR Degree will be an advantage.
- Certificate in Industrial Relations will be an advantage.
- Driver's License and own vehicle.
Experience
- 3 Years' Experience.
Skills
- Communication.
- Organizational Development.
- Planning and Organization.
- Employee Engagement.
- Leadership.
- Employee Relations.
Competencies
- Ethical Approach.
- Professional Approach.
- Confidentiality.
- Emotional Intelligence.
- Integrity.
- Mentoring.
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