Wedding Coordinator

1 month ago

Umhlanga, KwaZulu-Natal, South Africa Red Carnation Hotels Full time
Job Purpose:

The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organisation and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. This role involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client expectations while achieving key performance objectives.

Organisational Positioning:

Department: Banqueting Department Reporting to: Wedding Planner/ Conference & Events Manager Location: The Oyster Box Hotel

Key Responsibilities:
  1. Enquiry Phase:
  • Receive and reply to enquiries received via the various websites
  • Process proposals and quotations for couples who are interested in booking their wedding
Confirmation of Wedding Bookings:
  • Process wedding contracts
  • Process invoices and manage timelines for payments
  • Create client profile and finance profile on Opera
Client Communication and Relationship Management:
  • Maintain regular communication with the couple and families to understand their preferences and address any concerns
  • Provide updates on the planning progress and monitor deadline dates for key activities
  • Build and maintain strong relationships with clients through effective communication
  • Understand and interpret client's vision, preferences and requirements
Planning and Coordination Phase:
  • Develop and execute comprehensive wedding plans, timelines and budgets in collaboration with the bridal couples from inception to completion
  • Coordinate and communicate with suppliers, photographers, hair and makeup artists, stationery design and printing suppliers, wedding cake suppliers
  • Ensure that all logistical details align with the client's expectations
Budget Management:
  • Create and manage the wedding budget, including the hotel's budget and the suppliers' budget
  • Track expenses and identify cost saving opportunities
  • Negotiate contracts with suppliers to ensure services are within budget constraints
  • Maintain a track record of staying within or below budget for each wedding event
Timeline Management and Adherence:
  • Develop a comprehensive timeline for the planning phase and for the wedding day, including setup of the Ceremony, Reception and teardown
  • Ensure that all vendors are aware of and adhere to the timeline
Logistics and Setup:
  • Oversee the logistics of the wedding day, including venue setup, suppliers' setup and breakdown
  • Troubleshoot and resolve any logistical issues that may arise
Supplier Liaison and Management:
  • Act as the main point of contact for all wedding suppliers
  • Identify and liaise with suitable suppliers as indicated in item 4(b) above
  • Negotiate contracts and manage supplier relationships to ensure quality services within the confirmed wedding budget
  • Confirm planning details with suppliers during the planning phase in the lead up to the wedding day
Problem Resolution:
  • Anticipate and address any issues that may arise during the planning phase or on the wedding day
  • Have a contingency plan in place for potential challenges
  • Maintain a proactive approach to prevent potential problems and mitigate risks
Guest Management and satisfaction:
  • Assist with seating arrangements and guests' dietary requirements
  • Coordinate transportation and accommodation for wedding guests
  • Implement improvements based on client feedback to enhance overall service quality
  • Foster long-term relationships with clients, leading to referrals
Team Collaboration:
  • Collaborate with internal hotel departments to ensure seamless coordination prior to and during the wedding
  • Evaluate the overall success of the wedding and identify areas for improvement
Event Success rate:
  • Achieve a high rate of successful wedding events with positive client feedback

  • Wedding Coordinator

    3 weeks ago

    Umhlanga, KwaZulu-Natal, South Africa Red Carnation Hotels Full time

    Job PurposeThe Wedding Coordinator plays a pivotal role in assisting the Wedding Planner with the planning, organizing, and implementation of weddings.This involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client expectations.The position requires strong organizational abilities, attention to detail, and...

  • Senior Wedding Planner

    4 days ago

    Umhlanga, KwaZulu-Natal, South Africa Red Carnation Hotels Full time

    We are seeking a highly skilled and experienced Senior Wedding Planner to join our team at Red Carnation Hotels.About the Role:We offer a competitive salary of $60,000 per annum, plus benefits and bonuses.This is an exciting opportunity to work on high-profile weddings and special events, utilizing your expertise in event planning and management.As a key...

  • Wedding Coordinator

    5 months ago

    Umhlanga, South Africa Career Pathfinders Full time

    **Wedding Coordinator** The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. Furthermore, the position will also assist with conference and events when required. This role involves...

  • Wedding Coordinator

    6 months ago

    Umhlanga, South Africa Seasoned recruitment Full time

    Wedding Co-Ordinater Salary will be based on experience The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. This role involves liaising with clients, suppliers, and internal hotel...

  • Wedding Coordinator

    6 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    5* Hotel in Umhlanga is looking for an experienced Wedding Coordinator. The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. This role involves liaising with clients, suppliers, and...

  • Wedding Coordinator Umhlanga

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **JD Specialized Recruitment** is currently assisting a Luxury Hotel in Umhlanga to recruit an experienced & organized **WEDDING COORDINATOR** to join their Team. **Requirements**: - Previous experience in wedding planning is essential with completion of relevant courses an advantage. - Strong organizational, multi-tasking, time management and negotiating...

  • Wedding Coordinator Umhlanga

    6 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **JD Specialized Recruitment** is currently assisting a Luxury Hotel in Umhlanga to recruit an experienced & organized **WEDDING COORDINATOR** to join their Team. **Requirements**: - Previous experience in wedding planning is essential with completion of relevant courses an advantage. - Strong organizational, multi-tasking, time management and negotiating...

  • Wedding Coordinator

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    Do you love making memories to last a lifetime? Kendrick Recruitment is searching for a Wedding Coordinator to help make guests' dream weddings a reality! **Minimum Requirements**: - Completion of relevant certifications or courses in wedding planning can enhance knowledge and credibility. - Previous experience in wedding planning or coordination, with a...

  • Wedding Co-ordinator

    5 months ago

    Umhlanga, South Africa Seasoned Recruitment Full time

    A 5* Hotel is looking for an experienced Wedding Co-Ordinator with **minimum 1 year** experience as a wedding coordinator. IMPORTANT: - Minimum of 1 years of experience in management or event planning; specifically, weddings will be essential **Responsibilities**: - Work alongside couples to ensure the theme and goal of the event are executed properly. -...

  • Wedding Co-ordinator

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **Wedding Coordinator** World Class 5* Hotel North Coast KZN The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. Furthermore, the position will also assist with conference and events...

  • Wedding Coordinator

    7 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    Minimum Requirements to be considered include: - Matric Certificate, Certifications or courses in wedding planning can enhance knowledge and credibility. - Previous experience in wedding planning or coordination, with a focus on weddings, is a must. - Demonstrated success in executing events of varying sizes and complexities - Computer literate - working...

  • Wedding Coordinator

    6 months ago

    Umhlanga Rocks, South Africa HotelJobs.co.za Full time

    Craft Unforgettable Love Stories in Umhlanga Rocks! Wedding Coordinator Extraordinaire Wanted! Are you a master of romance, ready to curate dream weddings by the sea? Kendrick Recruitment is seeking a talented Wedding Coordinator to join a vibrant team in Umhlanga Rocks! ️✨ **Overview**: As the Wedding Coordinator, you will be the maestro behind...

  • Wedding & Special Events Co-ordinator

    6 months ago

    Umhlanga, South Africa Red Carnation Hotels Full time

    JOB PURPOSE:  The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients.  This role involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed...

  • Wedding Co-ordinator Exclusive Property

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **Job Scope**: The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients. This role involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client...

  • Wedding Planner

    6 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    Minimum Requirements to be considered include: - Matric Certificate, Certifications or courses in wedding planning can enhance knowledge and credibility. - Previous experience in wedding planning or coordination, with a focus on weddings, is a must. - Demonstrated success in executing events of varying sizes and complexities - Computer literate - working...

  • Banqueting Coordinator

    5 months ago

    Umhlanga, South Africa Hospitality Jobs Africa Full time

    As a Banqueting Coordinator, you will play a crucial role in organizing and executing banquets, conferences, weddings, and other special events. You will liaise with clients to understand their needs, coordinate with various hotel departments, and oversee all event logistics to ensure the highest standards of service. Your passion for hospitality and...

  • Banqueting Coordinator

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **Banqueting Coordinator - 4-star luxury Hotel - Umhlanga** **Synopsis**: Join the team at a prestigious 4-star luxury hotel in Umhlanga as a Banqueting Coordinator. Our client is seeking a dynamic, detail-oriented professional to ensure their events run seamlessly, providing an unforgettable experience for guests. As a Banqueting Coordinator, you will...

  • Banqueting Manager

    5 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    Banqueting Manager - Luxury All-Suite 4* Hotel - Umhlanga We are currently seeking a skilled and enthusiastic individual to join our clients team as the Banqueting Manager for a prestigious luxury all-suite hotel in Umhlanga, South Africa. This is an exceptional opportunity to be part of a pre-opening team and lead the banqueting operations of their...

  • Banqueting Manager

    6 months ago

    Umhlanga, South Africa HotelJobs.co.za Full time

    **Banqueting Manager** **Location: Umhlanga, South Africa** **Company: Our client, a distinguished 4-star hotel situated in the vibrant city of Umhlanga, is renowned for its commitment to excellence and exceptional hospitality. We are currently seeking a talented and experienced Banqueting Manager to join our clients team and oversee their banquet...