Wedding Coordinator

6 days ago


Umhlanga, KwaZulu-Natal, South Africa Red Carnation Hotels Full time
Job Purpose

The Wedding Coordinator plays a pivotal role in assisting the Wedding Planner with the planning, organizing, and implementation of weddings.

This involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client expectations.

The position requires strong organizational abilities, attention to detail, and excellent communication skills.

The Wedding Coordinator will work closely with the Wedding Planner to develop and execute comprehensive wedding plans, timelines, and budgets.

The successful candidate will have previous experience in wedding planning or coordination and a proven track record of delivering successful events.

Key Responsibilities

  • Enquiry Phase: Receive and reply to enquiries, process proposals and quotations, and create client profiles.
  • Confirmation of Wedding Bookings: Process wedding contracts, invoices, and timelines, and manage payments.
  • Client Communication and Relationship Management: Maintain regular communication with clients, provide updates on planning progress, and monitor deadline dates.
  • Planning and Coordination Phase: Develop and execute comprehensive wedding plans, timelines, and budgets in collaboration with clients.
  • Budget Management: Create and manage wedding budgets, track expenses, and identify cost-saving opportunities.
  • Timeline Management and Adherence: Develop comprehensive timelines and ensure vendors adhere to them.
  • Logistics and Setup: Oversee the logistics of the wedding day, including venue setup, suppliers' setup and breakdown, and troubleshoot any logistical issues.
  • Supplier Liaison and Management: Act as the main point of contact for suppliers, negotiate contracts, and manage supplier relationships.
  • Problem Resolution: Anticipate and address any issues that may arise during the planning phase or on the wedding day.
  • Guest Management and Satisfaction: Assist with seating arrangements, guest dietary requirements, and coordinate transportation and accommodation for wedding guests.
  • Team Collaboration: Collaborate with internal hotel departments to ensure seamless coordination prior to and during the wedding.

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