Wedding Coordinator

3 months ago

Umhlanga, South Africa HotelJobs.co.za Full time

Do you love making memories to last a lifetime?
Kendrick Recruitment is searching for a Wedding Coordinator to help make guests' dream weddings a reality

**Minimum Requirements**:

- Completion of relevant certifications or courses in wedding planning can enhance knowledge and credibility.
- Previous experience in wedding planning or coordination, with a focus on weddings, is a must.
- Demonstrated success in executing events of varying sizes and complexities o Computer literate - working knowledge of Micros, Opera and Opera Sales & Catering advantageous.

**Key Responsibilities**:
To achieve wedding coordination objectives by assisting the Wedding Planner with the following phases:
**1. Enquiry phase**:
a) Receive and reply to enquiries received via the various web sites

b) Process proposals and quotations for couples who are interested in booking their wedding

**2. Confirmation of wedding bookings**:
c) Process wedding contracts

d) Process invoices and manage timelines for payments

e) Create client profile and finance profile on Opera

**3. Client Communication and Relationship Management**:
a) Maintain regular communication with the couple and families to understand their preferences and address any concerns

b) Provide updates on the planning progress and monitor deadline dates for key activities

c) Build and maintain strong relationships with clients through effective communication

d) Understand and interpret client’s vision, preferences and requirements

**4. Planning and Coordination phase**:
a) Develop and execute comprehensive wedding plans, timelines and budgets in collaboration with the bridal couples from inception to completion

b) Coordinate and communicate with suppliers, photographers, videographers, hair and makeup artists, stationery design and printing suppliers, wedding cake suppliers.

c) Ensure that all logístical details align with the client’s expectations.

**5. Budget Management**:
a) Create and manage the wedding budget, including the hotel’s budget and the suppliers’ budget

b) Track expenses and identify cost saving opportunities

c) Negotiate contracts with suppliers to ensure services are within budget constraints.

d) Maintain a track record of staying within or below budget for each wedding event.

**6. Timeline Management and adherence**:
a) Develop a comprehensive timeline for the planning phase and for the wedding day, including setup of the Ceremony, Reception, and teardown.

b) Ensure that all vendors are aware of and adhere to the timeline.

**7. Logistics and Setup**:
a) Oversee the logistics of the wedding day, including venue setup, suppliers’ set up and breakdown.

b) Troubleshoot and resolve any logístical issues that may arise.

**8. Supplier Liaison and management**:
a) Act as the main point of contact for all wedding suppliers.

b) Identify and liaise with suitable suppliers as indicated in item 4(b) above.

c) Negotiate contracts and manage supplier relationships to ensure quality services within the confirmed wedding budget.

d) Confirm planning details with suppliers during the planning phase in the lead up to the wedding day

**9. Problem Resolution**:
a) Anticipate and address any issues that may arise during the planning phase or on the wedding day

b) Have a contingency plan in place for potential challenges.

c) Maintain a proactive approach to prevent potential problems and mitigate risks

**10. Guest Management and satisfaction**:
a) Assist with seating arrangements and guest’s dietary requirements.

b) Coordinate transportation and accommodation for wedding guests

c) Implement improvements based on client feedback to enhance overall service quality

d) Foster long -term relationships with clients, leading to referrals

**11. Team Collaboration**:
a) Collaborate with internal hotel departments to ensure seamless coordination prior to and during the wedding

b) Evaluate the overall success of the wedding and identify areas for improvement

**12. Event Success rate**:
a) Achieve a high rate of successful wedding events with positive client feedback.

If this sounds like you, share your resume with me today

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