Strategic Operations Coordinator

2 months ago

Cape Town, Western Cape, South Africa West Coast Personnel Full time

About the Role:

We are seeking an experienced Executive Assistant to join our team at West Coast Personnel. As a key member of our operations department, you will be responsible for providing high-level administrative support to our CEO and other executives.

Key Responsibilities:

  • Administrative Support:
    • Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
    • Handle ad hoc personal bookings for the CEO.
    • Contribute to the development and implementation of organizational administrative policies and standards.
  • Secretarial Duties:
    • Communicate CEO directives to executives, managers, and other stakeholders.
    • Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
    • Coordinate meetings, prepare presentations, take minutes, and manage the CEOs expense claims.
  • Insurance Management:
    • Oversee the companys vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
  • Imports and Forex Management:
    • Ensure accurate processing of import documentation and manage Forex payments.
    • Work with finance to forecast cash flow for large purchases and book FECs accordingly.
  • Event Planning:
    • Organize and manage internal and external events, including company Indabas.
  • Self-Development:
    • Assess personal strengths and weaknesses, and pursue actions for professional growth.

Requirements:

  • Education: Diploma in Legal Secretarial or Paralegal Studies.
  • Experience: Minimum of 5 years in a related role.
  • Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.

Competencies:

  • Strong organizational and administrative skills.
  • Excellent communication skills in English and Afrikaans.
  • High emotional intelligence, problem-solving ability, and attention to detail.
  • Business acumen and creativity.

Additional Responsibilities:

  • Oversee company credit card usage.
  • Maintain transparent and responsive communication across all levels of the organization.

What We Offer:

The successful candidate will receive a competitive salary of R600,000 per annum, commensurate with experience, as well as opportunities for career growth and development in a dynamic and supportive work environment.

About Us:

West Coast Personnel is a leading organization committed to excellence in all aspects of our operations. We offer a challenging and rewarding career path for individuals who thrive in fast-paced, high-responsibility environments.

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