Administrative Coordinator

2 weeks ago


Pretoria, Gauteng, South Africa HandPicked Recruitment Full time
Job Summary

HandPicked Recruitment seeks an experienced and skilled Administrative Coordinator to support our team. As an Administrative Coordinator, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and maintaining a professional environment.

Key Responsibilities
  1. Answer telephone calls and direct them to the appropriate department or person.
  2. Provide general filing and administrative support for multiple departments, ensuring accurate and up-to-date records.
  3. Book flights and manage travel arrangements for team members, ensuring all necessary details are accurate and up-to-date.
  4. Ensure the reception area is welcoming and presentable, offering refreshments to clients and guests as needed.
  5. Prepare and format emails and documents with high accuracy, meeting the required standards.
  6. Maintain the tidiness of the reception area and conference rooms, ensuring they are clean and organized at all times.
  7. Handle office supplies and replenish them as needed, ensuring the office is well-stocked and equipped.
  8. Schedule and organize meetings and appointments, ensuring all necessary details are accurate and up-to-date.
  9. Manage multiple tasks simultaneously in a fast-paced environment, prioritizing effectively to meet deadlines.
  10. Utilize excellent computer skills to manage tasks such as word processing, spreadsheets, email correspondence, and internet research.
  11. Think creatively and approach tasks with an "out-of-the-box" mindset to solve problems and improve efficiency.

Requirements
  • Excellent communication and interpersonal skills.
  • Strong administrative and organizational skills.
  • Ability to multitask and manage multiple priorities.
  • Proficient in computer software applications, including Microsoft Office.
  • Ability to maintain confidentiality and discretion when handling sensitive information.
  • Flexibility and willingness to adapt to changing priorities and deadlines.


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