Key Account Assistant

2 weeks ago


Southern Suburbs, South Africa Manpower Group SA (Pty) Ltd Full time
Job Title: Admin Assistant for Key Account Management

Job Summary:
We are seeking an experienced Admin Assistant to support our Key Account Manager in managing our major international clients.

Responsibilities:

Payroll Administration:
  • Manage all Key Account payrolls.
  • Capture weekly hours on the payroll schedule.
  • Capture increases, commission, leave payouts, claims to payroll schedule.
  • Authorize weekly timesheets on time.
  • Collate documentation to substantiate payroll increases, terminations, and leave payouts.
  • Submit authorized payroll schedule monthly to payroll on or before the due date.
  • Adhere to payroll/finance cut-off dates.
  • Collect cell and other expense claims weekly - process on or before due date.
  • Collate back-up documents (ID, AIF, bank statement, contract).
  • Capture new hires and exits on the payroll schedule.
  • Address payroll queries with contractors and payroll.
  • Manage all document flow for payroll purposes.
  • Scan all back-up documentation into payroll folder weekly.
HR Administration:
  • Draft contracts and have KAM sign off.
  • Manage new hire starter packs.
  • Update new hire checklist and HR contingent report.
  • Keep track of all exits and update checklist.
  • Keep track of all contractors and advise 3 months prior to end of contract for renewals, including POs.
Tender/Supplier Administration:
  • Assist with compiling of standard tender information and documentation.
  • Ensure required documentation is kept up to date and accurate.
General Administration:
  • Track Purchase Orders values and Expiry.
  • Assist with invoicing queries within the 30-day payment period.
  • Effectively administer all documentation required to manage various finance processes.
  • Ensure all relevant paperwork is completed accurately and filed/stored effectively.
  • Maintain accurate daily, weekly, and monthly figures for reporting purposes.
Client Requests and Needs:
  • Handle all client and candidate queries timeously and escalate where necessary.
  • Ensure adherence to the Client Purchase Order process and manage the process through to conclusion.

Requirements:
  • Relevant qualification
  • Previous HR Admin experience
  • Ability to work on-site daily - Tokai

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