Key Account Assistant
2 weeks ago
Job Summary:
We are seeking an experienced Admin Assistant to support our Key Account Manager in managing our major international clients.
Responsibilities:
Payroll Administration:
- Manage all Key Account payrolls.
- Capture weekly hours on the payroll schedule.
- Capture increases, commission, leave payouts, claims to payroll schedule.
- Authorize weekly timesheets on time.
- Collate documentation to substantiate payroll increases, terminations, and leave payouts.
- Submit authorized payroll schedule monthly to payroll on or before the due date.
- Adhere to payroll/finance cut-off dates.
- Collect cell and other expense claims weekly - process on or before due date.
- Collate back-up documents (ID, AIF, bank statement, contract).
- Capture new hires and exits on the payroll schedule.
- Address payroll queries with contractors and payroll.
- Manage all document flow for payroll purposes.
- Scan all back-up documentation into payroll folder weekly.
- Draft contracts and have KAM sign off.
- Manage new hire starter packs.
- Update new hire checklist and HR contingent report.
- Keep track of all exits and update checklist.
- Keep track of all contractors and advise 3 months prior to end of contract for renewals, including POs.
- Assist with compiling of standard tender information and documentation.
- Ensure required documentation is kept up to date and accurate.
- Track Purchase Orders values and Expiry.
- Assist with invoicing queries within the 30-day payment period.
- Effectively administer all documentation required to manage various finance processes.
- Ensure all relevant paperwork is completed accurately and filed/stored effectively.
- Maintain accurate daily, weekly, and monthly figures for reporting purposes.
- Handle all client and candidate queries timeously and escalate where necessary.
- Ensure adherence to the Client Purchase Order process and manage the process through to conclusion.
Requirements:
- Relevant qualification
- Previous HR Admin experience
- Ability to work on-site daily - Tokai
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