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Talent Acquisition Coordinator

2 months ago

Johannesburg, Gauteng, South Africa MSH Full time
Main Responsibilities

The Talent Acquisition Coordinator plays a vital role in the sourcing and hiring of MSH talent. They will be responsible for providing administrative and logistical support of company-wide recruiting efforts.

Key Duties and Responsibilities
  • Interview scheduling and external outreach - 40%
    • Manage logistical arrangements for candidate interviews: establish interviewer and candidate availability, schedule meetings, provide logistical support for meetings on-site.
    • Ensure all interview attendees have necessary documents on time.
    • Assist talent acquisition staff with job fairs and college recruiting events.
  • Administration - 40%
    • Prepare formal offer documents and other documents format resumes as needed.
    • Provide administrative support for TA Meetings including scheduling assistance, tracking attendance, preparing and copying materials, ordering food and supplies.
    • Assist with meetings and scheduling for TA team members and document meeting notes.
    • Process invoices and credit card payments in accordance with MSH policies and procedures.
    • Perform reference checks for candidates and new vendors.
    • Maintains TA SharePoint site and files.
  • Temporary and Intern Recruitment Support - 15%
    • Facilitate filling of temporary positions, supporting the coordination between the agency and MSH.
    • Coordinate all aspects of temporary and intern onboarding.
    • Ensure professional representation of MSH while communicating with agencies/outside vendors.
  • Other - 5%
    • Assist TA team with special projects.
    Qualifications

Required Minimum Education:

  • Bachelor's degree or equivalent

Required Minimum Experience:

  • Required: 1 year of administrative experience supporting HR.
  • Preferred Industry experience: international organization or an organization with multiple offices.

Knowledge and Skills:

  • Basic knowledge of recruiting and/or HR principles.
  • Experience working with MS Office applications (including SharePoint), HR Information Systems, Applicant Tracking Systems, and related report generation experience preferred.
  • Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy.
  • Demonstrated ability and motivation to support a diverse team
  • Strong organizational skills
  • Excellent interpersonal skills and proven ability to communicate effectively regarding sensitive and confidential matters.

Competencies:

  • Problem Solving - Uses rigorous logic and methods to solve difficult problems
  • Creativity - Comes up with good and unique ideas
  • Action Oriented - Seizes opportunities
  • Organizational Agility - knows how to get things done, understands the origin and reason behind key policies, practices and procedures
  • Customer focus and well-developed interpersonal skills

Physical Demands:

  • Keyboard use, pulling drawers, lifting papers