Production Coordinator Specialist
3 days ago
This is a specialist role responsible for coordinating bulk fabric outwork strike-offs and approvals, as well as coordinating bulk fabric outwork panels for pre-production. The key objective is to ensure critical path deadlines are met.
Main Responsibilities:- Maintain good communication channels with internal and external customers.
- Manage the dispatch and receipt of outwork bulk fabric Print/Embroidery strike-offs for lab testing and/or buyer approval.
- Drive off-bulk fabric receipts to send off-bulk strike-offs in sync with due dates.
- Evaluate buyer's strike-off approvals on sub-printing and embroidery from merchandise assistants for bulk strike-offs.
- Initiate transfer vs fabric compatibility testing to mitigate production issues.
- Mark off-bulk fabric for shrinkage by the pattern department.
- Incorporate all jobs linked to a fabric order for strike-off, considering multiple jobs against a single fabric PO.
- Escalate if off-bulk fabric is not available or timelines do not adhere to requirements.
- Consolidate packages for bi-weekly sending of strikes to printers and embroiderers.
- Capture sent dates, expected return dates, and final receipt information on the outwork tracker, ensuring accuracy.
- Conduct regular follow-ups via email and telephone to ensure suppliers maintain required deadlines.
- Report any problems where suppliers cannot meet required lead times and document the plan put in place with management.
- Receive trims from the trims buyer and prepare samples for testing, using correct off-bulk fabric for test samples.
- Submit a lab requisition form and have samples tested.
- Inform the trims buyer if the lab report fails, requesting new samples for re-testing.
- Scan and load passed trim lab reports into Sync.
- Verify that off-bulk strike execution aligns with approved sub-fabric strikes.
- If differences exist, escalate to the line manager for decision-making with the merchandiser.
- Obtain signed off-bulk fabric strikes within 48 hours of submission to the merchandiser.
- Pass fabric to the pattern department for shrinkage calculation and logging results.
- Upon approval, complete a lab requisition form and have panels tested.
- Elevate failures to the line manager and contact the outwork supplier if necessary.
- Notify the outwork supplier of failures and re-test as needed.
- If BOM issue date is affected by failures, advise production accordingly.
- Scan and load approved lab reports into Sync and file hardcopies in the lab cabinet.
- Update Sync tasks in a timely manner.
- Upon MMR receipt, pass bulk strike and artwork to the pattern maker for position markers.
- Adhere to 3-day lead time for position markers post-MMR receipt.
- Responsible for archiving buyer-approved strike-offs and lab reports in an efficient and logical manner.
- Retrieving the above when required.
- Challenge system efficiency and effectiveness, proposing modifications as needed.
- Maintain a neat and organized workstation and filing system.
- Assist merchandisers in compiling and acting on new outwork briefs as needed.
- Effectively handle ad-hoc queries.
- Timely communicate problems and non-adherence to timelines without fail.
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