Payroll Operations Manager

4 days ago


Pretoria, Gauteng, South Africa Gloei Technolgies (Pty) Ltd Full time
Job Description

The Payroll Manager at Gloei Technologies (Pty) Ltd will oversee the entire payroll process, ensuring accuracy and efficiency. Key responsibilities include managing payroll officers, analyzing data, and developing administrative processes.

  • Manage a team of payroll officers to ensure timely and accurate processing of payrolls.
  • Analyze data to identify areas for improvement and implement changes to optimize payroll administration.
  • Develop and maintain accurate and efficient payroll processes and procedures.
  • Prepare and send out wage sheets to stores for input by the 10th of the month.
  • Import and/or input the completed wage sheets into Payspace, checking for anomalies.
  • Ensure each store is processed according to the relevant checklist.
  • Verify paperwork submitted to payroll meets minimum requirements.
  • Consult with managers regarding queries on wage sheets.
  • Ensure staff on maternity leave are not paid during specified periods and leave is inputted correctly.
  • Review and quality assure changes or variations within each store and ensure correct paperwork is submitted.
  • Load weekly subsistence allowances for Catering and deduct necessary amounts from salaries.
  • No changes may be made without appropriate paperwork, which could include an email.
  • Check for data errors, omissions, and inconsistencies for data integrity.
  • Review and input new starters, terminations, promotions, transfers, and changes of particulars.
  • Review and input/action any leave and ensure correct paperwork is submitted.
  • Input Employment Equity fields for qualifying stores and assist HR as needed.
  • Ensure employees part of multiple stores have correct additional tax deducted, reviewed annually and when remuneration changes.
  • Update VIP with latest changes.
  • Stay current on payroll management trends.
  • Ensure each store is set up according to relevant legal requirements and parameters.
  • Update store information on VIP regarding trading start dates and closures or transfers.
  • Assist with TERS queries.
  • Copy correct company set when creating a new store on the system.
  • Makes payments by appropriate date and cut-off times for each store.
  • Checks payroll officers' payrolls for finalization and submission to banks by specific store deadlines.
  • Uploads payments to banks and authorizes accordingly.
  • Ensures all staff were paid successfully on the bank the following day after payment.
  • Attends to payroll queries from managers or staff members.
  • Uploads payslips and IRP5's onto ESS platform on Payspace. Prints payslips where necessary.
  • Reviews payroll account reconciliations and ensures accuracy.
  • Completes full third-party reconciliation and loads on banking platform for payment.
  • Prepares PAYE bi-annual, annual, and monthly returns and reconciliations to SARS and submits through Easy File (EMP 201, EMP 501).
  • Runs and distributes IRP5 documents to managers for employees.
  • Creates and runs reports for managers as requested.
  • Ensures increase reporting from payroll is completed and given to HR.
  • Prepares relevant reports and distributes them to Bookkeeper.
  • Manages timely resolution of payroll queries.
  • Consults with Provident Fund Administrators, Bargaining Councils, Workman's Compensation, and SARS for accurate registration, reconciliation, and payment.
  • Inputs provident fund submissions for Sanlam and Momentum online.
  • Works out actual hours after viewing bio clocking for warehouse.
  • Maintains confidentiality of non-negotiable information.
  • Performs high-level review of payroll administration data for errors, omissions, and inconsistencies.
  • Applies for tax directives where applicable.
  • Continually assesses ways to enhance and improve systems.


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