Office Operations Coordinator

7 days ago

Pretoria, Gauteng, South Africa Capital Recruit Full time

The Office Administrator/Manager will play a key role in ensuring the efficient operation of our office and supporting the management team. This role involves overseeing administrative tasks, coordinating office activities, managing supplier relationships, and maintaining organisational systems. We are looking for someone highly organised, with excellent interpersonal skills and the ability to thrive in a dynamic environment.

Key Responsibilities
  • Oversee day-to-day office operations to ensure a well-organised and functional workplace.
  • Manage office supplies, forecasting requirements, and liaise with suppliers.
  • Coordinate office equipment maintenance and liaise with facilities teams for repairs and improvements.
Administrative Support
  • Provide diary management and meeting coordination for senior management.
  • Prepare and distribute internal communications, reports, and presentations.
  • Assist with travel arrangements, including booking transport and accommodation.
Human Resources Support
  • Coordinate recruitment processes, onboarding, and maintain employee records.
  • Manage attendance tracking and provide support with payroll data submission.
  • Organise staff training sessions, team-building events, and office activities.
Finance and Budgeting
  • Monitor office expenses, maintain budgets, and process invoices.
  • Manage petty cash and ensure accurate expense reporting.
Compliance and Documentation
  • Ensure company policies and procedures are adhered to across the office.
  • Maintain accurate records and filing systems for compliance and audits.
Process Improvement
  • Identify opportunities to improve administrative processes and streamline office operations.
  • Implement tools and solutions to enhance efficiency.
RequirementsEducation:
  • Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
Experience:
  • 3-5 years of experience in an Office Administrator, Office Manager, or similar role, ideally within a manufacturing or industrial setting.
Technical Knowledge:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with ERP systems or office management software is an advantage.

Skills:

  • Excellent organisational and multitasking skills.
  • Strong written and verbal communication abilities.
  • High level of attention to detail and accuracy.
  • Problem-solving skills and the ability to work independently.

Behavioural Traits:

  • Professional, reliable, and proactive.
  • Adaptable to a fast-paced environment with changing priorities.
  • Able to handle sensitive information with discretion and confidentiality.

  • Office Operations Coordinator

    7 days ago

    Pretoria, Gauteng, South Africa Capital Recruit Full time

    Job Title: Office Administrator/ManagerJob Summary:Capital Recruit is seeking a highly organised and detail-oriented Office Administrator/Manager to join our team. As a key member of our management team, you will be responsible for ensuring the efficient operation of our office and providing administrative support to our senior management.Key...

  • Office Coordinator

    4 weeks ago

    Pretoria, Gauteng, South Africa Dynamic Outsourced Solutions Full time

    Job DescriptionWe are seeking a highly skilled and experienced Office Administrator to join our team at Dynamic Outsourced Solutions.Key ResponsibilitiesEducation: A minimum of Grade 12 is required.Experience: A minimum of 5 years of experience as an Office Administrator is necessary.Branch Setting Experience: Experience working in a branch setting or...

  • Office Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa Dynamic Outsourced Solutions Full time

    Job DescriptionWe are seeking a highly skilled and experienced Office Administrator to join our team at Dynamic Outsourced Solutions.Key ResponsibilitiesEducation: A minimum of Grade 12 is required.Experience: A minimum of 5 years of experience as an Office Administrator is necessary.Branch Setting Experience: Experience working in a branch setting or...

  • Office Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Spinnaker Software Full time

    About the Office Coordinator positionWe are seeking a highly organized and detail-oriented Office Coordinator to support our daily office operations. The ideal candidate will be able to multitask, prioritize tasks, and maintain a high level of accuracy in their work.The Office Coordinator will be responsible for:Providing administrative support to the Branch...

  • Office Coordinator

    4 weeks ago

    Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job Title: Office AdministratorLocation: VereenigingAbout the Role:The Office Administrator plays a pivotal role in the day-to-day operations of the company, ensuring efficient administrative support, financial management, and seamless coordination of company activities.Key Responsibilities:Coordinate meetings and functions for the companyMaintain and file...

  • Office Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job Title: Office AdministratorAbout the Role:The Office Administrator plays a pivotal role in the day-to-day operations of the company, ensuring efficient administrative support, financial management, and seamless coordination of company activities.Key Responsibilities:Coordinate meetings and functions for the companyMaintain and file all business records...

  • Office Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Midvaal Recruitment Full time

    Job Title: Office AdministratorVereenigingThe Office Administrator plays a pivotal role in the day-to-day operations of the company.This individual is responsible for ensuring efficient administrative support, financial management, and the seamless coordination of company activities.Key Responsibilities:Coordinate meetings and functions for the...

  • Office Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Capital Recruit Full time

    Job Title: Office Administrator/ManagerCapital Recruit is seeking a highly organized and detail-oriented Office Administrator/Manager to join our team. The successful candidate will play a key role in ensuring the efficient operation of our office and supporting the management team.Key Responsibilities:Office Management:Oversee day-to-day office operations...

  • Logistics Coordinator

    4 days ago

    Pretoria, Gauteng, South Africa Hutech Head Office Full time

    Job DescriptionFleet Controller - A Key Role in the Hutech Head OfficeThe Hutech Head Office is seeking a highly skilled and organized Fleet Controller to join their team in Pretoria. As a Fleet Controller, you will play a crucial role in ensuring the smooth operation of the company's fleet management system, overseeing logistics and transportation...

  • Office Coordinator

    4 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    IntroductionWe are seeking a highly organized and detail-oriented Office Administrator to join our team at People Dimension in Montana Park. As a key member of our logistics team, you will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the logistics team,...

  • Office Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at People Dimension. The successful candidate will be responsible for providing administrative support to our logistics operations.Key Responsibilities:Providing administrative support to the logistics teamManaging office operations,...

  • Business Manager: Fuel Operations

    3 days ago

    Pretoria, Gauteng, South Africa Agrimark Operations Limited Full time

    About the RoleSeeking a seasoned Business Manager to oversee fuel and convenience store operations. The ideal candidate will have a strong background in retail sales and proven experience in a managerial capacity.Key ResponsibilitiesManage fuel and convenience store operations, including sales, staff, inventory, and administrative systems.Develop and...

  • Factory Operations Coordinator

    1 month ago

    Pretoria, Gauteng, South Africa AVI Limited Full time

    Job Title: Factory AdministratorAVI Ltd. is a leading manufacturer of household brands across various categories, including hot beverages, sweet and savoury biscuits, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.About the RoleWe are seeking an experienced Factory Administrator to support our Rosslyn...

  • Site Operations Coordinator

    2 months ago

    Pretoria, Gauteng, South Africa Recruitment Full time

    We are seeking a highly organized and detail-oriented Site Operations Coordinator to join our team at Recruitment. As a key member of our operations team, you will be responsible for managing front desk operations and providing exceptional service to our clients.Key Responsibilities:Client Service: Greet and assist clients and visitors at the front desk,...

  • NOC Operations Coordinator

    4 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    NOC Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented NOC Coordinator to join our team at People Dimension. The successful candidate will be responsible for providing administrative support to the National Operating Centre Department, ensuring seamless ticket resolution and process flow.Key Responsibilities:Coordinate the...

  • Office Coordinator

    2 months ago

    Pretoria, Gauteng, South Africa HR-Simplified (Pty) Ltd Full time

    About the CompanyHR-Simplified (Pty) Ltd is a leading provider of short-term credit solutions in South Africa. Our mission is to deliver responsible and ethical lending services to our clients, leveraging innovative technology and exceptional customer relationships to drive business growth.Our Loan ProductsWe offer a range of loan products, including Pay Day...

  • NOC Operations Coordinator

    2 months ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    We are seeking a highly skilled NOC Operations Coordinator to join our team at People Dimension. As a key member of our National Operating Centre Department, you will be responsible for providing administrative support and coordinating the resolution of tickets distributed to NOC Staff.**Key Responsibilities:**Ensure that all calls are logged, tracked, and...

  • NOC Operations Coordinator

    1 month ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    NOC Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented NOC Coordinator to join our team at People Dimension. The successful candidate will be responsible for providing administrative support to the National Operating Centre Department, ensuring seamless ticket resolution and process flow.Key Responsibilities:Log, track, and...

  • Community Liaison Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Foreign, Commonwealth & Development Office Full time

    Job Title: Community Liaison OfficerJoin the Foreign, Commonwealth & Development Office as a Community Liaison Officer and play a crucial role in supporting the morale and well-being of British High Commission staff in South Africa.Key Responsibilities:Provide high-quality support services and advice to British diplomatic staff and their families, ensuring a...

  • Logistics Operations Coordinator

    1 week ago

    Pretoria, Gauteng, South Africa Flink Recruitment Full time

    Main Responsibilities:As a Logistics Operations Coordinator at Flink Recruitment, you will be responsible for planning and coordinating all logistics operations, engineering logistics processes, and ensuring fewer company resources are utilized while increasing profitability by using innovative methods to increase efficiency in areas such as transportation...