Administrative Assistant

3 days ago

Johannesburg, Gauteng, South Africa Ferva Business Partners Full time
Job Overview:

Ferva Business Partners is seeking a highly organized and efficient individual to fill the role of Administrative Assistant. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office and supporting our staff.

Key Responsibilities:
  • Administrative Tasks: Manage day-to-day administrative duties, including email correspondence, scheduling meetings, and handling incoming and outgoing calls.
  • Director's Diary Management: Maintain the Director's calendar and ensure timely scheduling of meetings and appointments.
  • Office Supplies and Inventory: Manage office supplies, maintain inventory, and place orders as needed.
  • Document Preparation: Prepare and edit documents, presentations, and reports as required.
  • Travel Arrangements: Assist with travel arrangements and expense management for team members.
  • Office Environment: Oversee and maintain the office environment, including facilities management, equipment maintenance, and vendor relationships.
  • Event Coordination: Coordinate office events and manage logistics for meetings, conferences, and team-building activities.
  • Policy Development: Develop and implement office policies and procedures to ensure efficiency and compliance with company standards.
  • Mail and Package Management: Handle incoming and outgoing mail, packages, and deliveries.
  • Financial Tasks: Assist with basic financial tasks, such as processing invoices, tracking expenses, and reconciling accounts.
  • HR Support: Collaborate with the finance team to ensure accurate and timely reporting, and assist with HR-related tasks, including recruitment processes and employee onboarding.
Qualifications and Skills:
  • Education: Minimum of a High School Diploma or equivalent; a degree or diploma in Business Administration or a related field is advantageous.
  • Organizational Skills: Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Communication Skills: Strong attention to detail and problem-solving abilities, with exceptional written and verbal communication skills.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is advantageous.
  • Interpersonal Skills: Ability to maintain confidentiality and handle sensitive information, with a professional and positive demeanor.

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