Administrative Coordinator
2 months ago
We are seeking a highly motivated and detail-oriented Administrative Coordinator - Documentation Specialist to join our team at West Coast Personnel. This role primarily involves managing documentation and ensuring efficient administrative processes.
About the Role- Request daily Proof of Delivery (POD) documents for third-party and direct deliveries, maintaining accurate records and escalating any discrepancies.
- Export a list of outstanding PODs daily to Excel for tracking purposes, enabling effective monitoring and follow-up.
- Obtain PODs for orders that have already been invoiced but lack documentation, ensuring timely resolution and minimizing delays.
- Accurately update the ERP system daily with notes for all open orders, providing valuable insights for stakeholders.
- Request feedback and updates on back orders from relevant stakeholders, fostering collaboration and communication.
- Source and send off for receipt and invoicing as required, ensuring seamless transaction processing.
- Assist in keeping Purchase Order Estimated Time of Arrival (ETA) information up to date, facilitating informed decision-making.
- Address accounts queries as needed, providing exceptional customer service and support.
- Highly motivated, disciplined, and ambitious individual with a focus on delivering high-quality results.
- Innovative mindset with a focus on creating value and delivering continuous service improvement.
- Comfortable working remotely for the majority of the time, with excellent self-management skills.
- Strong ability to work independently as well as collaboratively within a team, with a customer-centric approach.
- Exceptional attention to detail, highly organized, and proficient in prioritization, with a strong work ethic.
- Be part of a dynamic and innovative team, driving growth and success.
- Opportunity for professional growth and development, with access to training and mentorship.
- Flexible work environment with a focus on results, offering work-life balance and flexibility.
The estimated annual salary for this position is $55,000-$65,000, depending on experience and qualifications.
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa HR Genie Full timeJob OverviewWe are seeking a highly organised and proactive Administrative Coordinator to support our executive team at HR Genie in the beverage manufacturing industry. This role will be essential in managing daily tasks, coordinating schedules, and ensuring smooth communication within the organisation.Responsibilities:Provide direct administrative and...
-
Administrative Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa The Legends Agency Full timeJob DescriptionWe are seeking an experienced Administrative Coordinator/Executive Assistant to join our team at The Legends Agency.About the RoleThis is an exciting opportunity to work in a collaborative and innovative environment that values employee growth. As our Administrative Coordinator/Executive Assistant, you will play a critical role in supporting...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Milkor Integrated Systems Full timeJob SummaryMilkor Integrated Systems is seeking an experienced Administrative Coordinator to join our team. In this role, you will provide administrative support to our procurement department, ensuring seamless day-to-day operations.Main Responsibilities:Procurement Support: You will assist the procurement team in managing purchase orders, coordinating with...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa HR Genie Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at HR Genie. This role is responsible for providing administrative support to our expanding office in Cape Town.The successful candidate will have a strong background in office administration and facilities management, with excellent communication...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Humankind Group Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Humankind Group. As an Executive Support Specialist, you will provide administrative support to the management team, ensuring seamless day-to-day operations and maintaining compliance with company policies.
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Persona Staff Full timePersona Staff is seeking a skilled Administrative Coordinator to join our team. This role involves providing exceptional support to our staff and management, ensuring the efficient operation of our office.Key Responsibilities:Answering and directing phone callsManaging the attendance register and leave recordsAllocating contact people at the security...
-
Office Administrator Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Milkor Integrated Systems Full timeJob Title: Office Administrator CoordinatorMilkor Integrated Systems is seeking a highly organized and detail-oriented Office Administrator Coordinator to join our team. As an Office Administrator Coordinator, you will be responsible for maintaining organized filing systems, data entry, and providing administrative support.Key Responsibilities:- Maintaining...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Grace your HR needs Full timeWe are seeking an Administrative Coordinator to join our team at Grace your HR needs. This role combines reception duties with essential finance and administrative functions. The ideal candidate will have a background in Bookkeeping and experience as a Receptionist.About the Role:Assistance in Facilities, Services, and General Front Office...
-
Administrative Coordinator
1 month ago
Cape Town, Western Cape, South Africa Persona Staff Full timeAt Persona Staff, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will have a strong background in office administration and be able to manage multiple tasks simultaneously.About the RoleThis is a challenging and rewarding opportunity for an administrative professional looking to take...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa The Recruiters Full timeWe are seeking an experienced Administrative Coordinator to join our team at The Recruiters in Montague Gardens, Cape Town.The ideal candidate will have strong communication skills and the ability to multitask. Duties include:Creditors and creditors managementPastel Accounting and financial record-keepingInvoicing and payment processingSwitchboard and...
-
Administrative Coordinator
1 month ago
Cape Town, Western Cape, South Africa West Coast Personnel Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Coordinator to support our Managing Director and oversee various aspects of our operations. This is a challenging opportunity for an individual who possesses strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.Key...
-
Office Administration Coordinator
1 month ago
Cape Town, Western Cape, South Africa Natural Gardens Full timeJob Title: Office Administration CoordinatorWe are seeking an experienced and organized office administration coordinator to join our team at Natural Gardens in the Southern suburbs.Salary: $60,000 - $70,000 per annumAbout UsNatural Gardens is an irrigation and gardening company that provides a range of services to residential and commercial clients. Our...
-
Administrative Coordinator
4 weeks ago
Cape Town, Western Cape, South Africa Exceed Human Resource Consultants Ltd Full timeJob OverviewWe are seeking a highly skilled and experienced Administrative Officer to join our team at Exceed Human Resource Consultants Ltd. The successful candidate will be responsible for providing administrative support to the finance department, ensuring seamless day-to-day operations.Job DescriptionStatutory Submissions: Oversee and manage all...
-
Administration Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Persona Staff Full timeJob DescriptionWe are seeking a highly skilled and experienced Administration Assistant to join our team at Persona Staff.This is a key role that requires strong organizational skills, attention to detail, and excellent communication abilities.The successful candidate will be responsible for providing administrative support to our consultants, coordinating...
-
Administrative Support Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Allmed Healthcare Professionals Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Allmed Healthcare Professionals. As an Administrative Support Coordinator, you will be responsible for providing administrative support to our trainers and students, as well as advertising upcoming courses and fees.The successful...
-
Senior Administrative Coordinator
2 weeks ago
Cape Town, Western Cape, South Africa The Working Earth Full timeJoin The Working Earth as a Senior Administrative Coordinator and contribute to our mission by providing exceptional support to our team. As an integral part of our operations, you will be responsible for managing multiple tasks simultaneously, ensuring seamless execution and meeting deadlines.About the RoleThis role requires a highly organized and...
-
Administrative Coordinator
1 month ago
Cape Town, Western Cape, South Africa Road Accident Fund Full timeJob OverviewThe Road Accident Fund is seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to various departments.Key ResponsibilitiesMaintain accurate and up-to-date documentation for business activities, adhering to internal standards and policies.Ensure compliance with company processes and standards,...
-
Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa HR Genie Full timeAbout the RoleWe are a premium home entertainment retailer & installer dedicated to providing exceptional products and services to our clientele. Our team is seeking a highly organized and detail-oriented Administrative Coordinator to join our dynamic team.Key ResponsibilitiesManage day-to-day administrative tasks, including responding to client inquiries...
-
Sales and Administrative Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa West Coast Personnel Full timeJob Title:Sales and Administrative CoordinatorCompany Overview:West Coast Personnel is seeking a highly motivated and experienced Sales and Administrative Coordinator to join our team. As a key member of our sales department, you will play a crucial role in supporting our corporate sales executive in managing client relationships and project coordination.The...
-
Administrative Billing Coordinator
3 weeks ago
Cape Town, Western Cape, South Africa Time Personnel Full timeAbout the RoleThe Administrative Billing Coordinator will be responsible for daily/weekly checks on waybills to ensure they are rated, communicating with operations, sales, and other relevant parties regarding feedback, solutions or recommendations for billing requirements, and preparing and managing data required for customer billing summaries.