Administrative Support Specialist
2 weeks ago
At Lesedi Nuclear Services, we are seeking an experienced Administrative Support Specialist to join our team. This role will provide comprehensive administrative support to our Executive and the division.
The ideal candidate will possess strong organizational skills, excellent communication abilities, and a high level of integrity.
- Administrative Support:
- Provide administrative support to the executive and assist with any other divisional needs as required.
- Prepare presentations, meeting agendas, and other required documents.
- Attend meetings, take minutes, and ensure follow-up actions are completed.
- Assist in coordinating divisional activities, ensuring deadlines and deliverables are met.
- Communicate with various departments to facilitate collaboration and execution of tasks.
- Work efficiently within our ERP system, including booking hours, raising purchase requisitions, and managing related follow-up.
Calendar Management:
- Schedule and manage appointments, meetings, and events for the executive.
- Coordinate internal and external meetings, ensuring effective time management.
- Prioritise urgent matters and adjust the calendar as necessary.
Correspondence:
- Draft and proofread correspondence, reports, and presentations.
- Screen and direct inquiries appropriately while maintaining professionalism.
Personal Assistance:
- Occasionally assist with personal errands and responsibilities, as directed by the executive.
- Manage personal appointments, reservations, and other requests.
Travel Management:
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare travel documents, ensuring everything is in order for smooth business trips.
To be successful in this role, you will need:
- A Grade 12 qualification with additional formal training in business administration or a related field.
- Minimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.
You will also possess:
- Strong working knowledge of Microsoft Office suite.
- Knowledge of company policies, procedures, and procurement processes.
- Knowledge of ERP systems for booking hours and managing purchase requisitions.
- Knowledge of international and national travel regulations and requirements.
We offer a competitive package and opportunities for career growth and development.
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