Financial Operations Specialist
3 weeks ago
We are a dynamic creative design agency based in the Irene area, servicing various industries and clientele.
Job OverviewWe are seeking an experienced Financial Clerk to join our team as soon as possible. This is a full-time position requiring the processing of reconciliations against suppliers' statements, capturing administrative supplier invoices onto QuickBooks, reviewing production supplier invoices for accuracy/completeness, resolving supplier queries and allocation of payments on QuickBooks. The successful candidate will also be responsible for collecting outstanding debts from customers, allocating receipts in QuickBooks and resolving customer queries.
ResponsibilitiesSuppliers- Perform supplier reconciliations in preparing requisitions for payments;
- Ensure production invoices are accurately captured on QuickBooks on a daily basis;
- Capture administrative invoices on QuickBooks on a daily basis;
- Review expense allocation is accurately recorded against the accounts and projects;
- Respond to all queries relating to payments;
- Obtain supporting documentation to load new creditors on the online banking system;
- Prepare a list of supplier payments for CFO approval and payment;
- Provide monthly creditors age analysis for review by the CFO;
- Allocate payments in QuickBooks to the correct supplier
- Communicate with customers and collection of outstanding payments;
- Follow up on overdue customer accounts via email, WhatsApp and telephonically;
- Preparation of customer reports and weekly receivables;
- Perform customer reconciliations;
- Review customer credit application;
- Allocate receipts in QuickBooks to the correct customer;
- Accurately reconcile G/L Accounts on a Monthly basis to make sure that accounts are correctly balanced.
- Perform a variety of accounting and bookkeeping duties
- Prepare part of Management reports at the end of each month
- Additional bookkeeping functions that may be required from time to time by management
- National Senior Certificate (Grade 12)
- Diploma in Bookkeeping or similar
- Minimum two (2) years of full function Creditors and Debtors experience
- MS Office Proficiency (Word, Excel, Outlook)
- Working experience in QuickBooks will be advantageous
- A solid understanding of basic bookkeeping and accounts receivable principles is required;
- Proficiency in English;
- Intermediate level of MS Office (Excel, Word and PowerPoint);
- Presentable with strong Interpersonal communication and listening skills;
- Self-motivated and pro-active;
- Deadline driven;
- Able to work independently, with a high degree of responsibility;
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