Installation Coordinator

1 month ago


Cape Town, Western Cape, South Africa HR Supreme Full time
Job Summary

We are seeking a highly organized and detail-oriented Installation Coordinator to join our team at HR Supreme. As an Installation Coordinator, you will play a critical role in ensuring the smooth execution of our installation projects.

Key Responsibilities
  • Assist in compiling quotes for installations, including tenders, projects, small installations, system modifications, and upgrades.
  • Email quotes to clients and submit tender documentation.
  • Follow up on the approval of quotes and obtain quotes from suppliers.
  • Contact clients and consultants to schedule introduction/sales appointments for the sales team.
  • Load leads on the eWorks system and inform Admin of any new clients that need to be loaded on our systems.
  • Schedule installations efficiently and cost-effectively.
  • Inform clients of work to be done, delays experienced, or issues on site.
  • Order equipment for installations and plan its availability to the installation timeline.
  • Arrange for the collection and delivery of equipment, if required.
  • Get feedback from installers daily on their progress and amend the installation schedule accordingly.
  • Keep installations within quoted budget and timeline.
  • Arrange for the commissioning of systems after installation.
  • Inform the service department about new services or additional time required due to modifications.
  • Prepare documentation on the completion of installations, including job cards, installation checklists, panel downloads, and operational manuals.
  • Draft deposit invoices and final invoices, and issue them to the accounts department with supporting documentation.
  • Be the primary point of contact for clients, technicians, technical supervisors, support, and company management during installations.
  • Communicate with respect to installations via the installation coordinator.
Other Responsibilities
  • Perform reception duties and administrative functions.
  • Assist with other tasks as required by the company.


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