Installation Project Coordinator
2 weeks ago
Job Summary
The Installation Coordinator will assist in and compile quotes for installations, including tenders, projects, small installations, system modifications, and upgrades. This role will also involve emailing quotes to clients, submitting tender documentation, and following up on quote approvals.
Main Responsibilities
1. Assist in and compile quotes for installations, tenders, projects, small installations, system modifications, and upgrades.
2. Email quotes to clients and submit tender documentation.
3. Follow up on quote approvals.
4. Obtain quotes from suppliers.
5. Contact clients and consultants to set up introduction/sales appointments for the sales team.
6. Load leads on the eWorks system.
7. Load new projects and jobs on the eWorks system.
8. Inform the admin of any new clients that need to be loaded on the company's systems.
9. Schedule all installations efficiently and cost-effectively.
10. Inform the client of work to be done, delays experienced, or issues on site.
11. Order required equipment for the installation and plan its availability to the installation timeline.
12. Arrange for the collection of the equipment and, if required, its delivery to a site.
13. Get feedback from installers daily on their progress and amend the installation schedule accordingly.
14. Keep the installation within the quoted budget and timeline.
15. Once the installation is completed, arrange for the commissioning of the system.
16. Inform the service department about new services or additional time required due to modifications done.
17. Prepare documentation on the completion of an installation, including the job card, installation checklist, panel download, installation, commissioning, acceptance/training, and modification certificate, zone and as-fit drawings, final costings, operational manual, and handover documentation.
18. Draft the deposit invoice and final invoice, issue them to the accounts department with all required supporting documentation and information.
19. Be the contact person for all installations between the client, technicians, technical supervisors, support, and company management.
20. Handle all communication related to an installation via the installation coordinator.
Other Responsibilities
21. Perform reception duties.
22. Execute administrative functions.
23. Perform any other tasks required by the company from time to time.
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