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Waste Management Coordinator

1 month ago

East London, Eastern Cape, South Africa Prudent HR Solutions Full time
Job Description

We are seeking a highly organized Waste Management Coordinator to support our clients' Facilities Management team in various waste management activities with municipalities.

The primary focus of this role is to minimize waste-related expenses by ensuring accurate municipal invoicing for waste removal and overseeing the service provided by outsourced waste management partners.

Key Responsibilities:
  • Waste Management:
    • Ensure accuracy in municipal waste billing.
    • Verify municipal utility accounts to confirm that waste collection charges align with the actual type and number of bins on site.
    • Collaborate with Facilities Management to contract the appropriate number and type of bins.
    • Coordinate with municipalities to optimize the bin count and types.
    • Audit and cross-check waste billing details on utility invoices with Facilities Management's reports on bin collection.
    • Conduct variance analysis across managed buildings, including those serviced by external waste providers.
    • Work with Facilities Management to explore recycling options to potentially lower contract costs through rebates.
    • Partner with Environmental Social Governance staff on related data.
    • Coordinate with Facilities Management to ensure timely placement of bins for collection.
    • Log calls with council if bins are not cleared.
  • Reporting:
    • Maintain performance and standardized waste management reports for each building, tracking bin numbers, collections, billing, and cost savings.
    • Provide any additional reports or reconciliations as requested by the billing manager.
  • Utility Management:
    • Engage with municipalities and provide general support.
    • Conduct on-site meter readings and input data as needed.
    • Manage tenant account reconciliations and promptly resolve queries.
    • Review billing methodologies to ensure correct tariffs are applied.
    • Maintain relationships between the company and municipalities.
    • Regularly report on utility risk management and account administration.
    • Work with Utilities Management to ensure buildings are on optimal tariffs.
    • Conduct utility audits and ensure compliance with relevant legislation.
    • Support the utilities manager with processes and systems to maintain compliance and reduce risk.
    • Perform other utilities-related tasks as directed by the utilities manager.

Requirements:

  • In-depth understanding of municipal processes, tariffs, and waste management practices.
  • Ability to handle pressure, multitask, and work after hours when necessary.
  • Strong organizational skills, with a focus on meeting deadlines.
  • Proficient with basic computer functions and quick to learn new software, including Microsoft Office.
  • Clear and accurate communication, both written and verbal.
  • Effective relationship management with colleagues and municipal contacts.
  • Familiarity with office and account procedures.
  • Ability to work independently and make decisions in line with laws and regulations.
  • Professional judgment and courteous interaction with utility customers and municipal representatives.