Senior Operations Coordinator
3 weeks ago
Job Summary
We are seeking a highly skilled Senior Operations Coordinator to provide administrative support to our internal and external stakeholders in the automotive sector.
Key Responsibilities
- Raise and follow up on open quotations in a timely manner
- Provide feedback to clients, operations, and finance teams in a timely manner
- Raise and follow up on purchase orders and approvals
- Manage East London Operations Administrators
Administrative Duties & KPI Responsibilities
- Check and ensure accuracy of billing files from OPS Admin
- Collate weekly and monthly KPIs for management
- Responsible for collecting information and compiling monthly and quarterly KPI reports for distribution to customers and internal use
- Update KPI efficiency, outsource productivity, and review KPIs for management
- Manage data integrity per in-house system
- Manage, coordinate, and follow up with clients on monthly quote approvals and ensure compliance
- Follow up with Technical OPS and Logistics Teams for quote approvals and billing submission
- Support Contracts Manager with exercises, projects, queries, or tasks
- Ensure responsible site spend and management of cost of sales
Requirements
- Grade 12 / Matric
- Relevant qualification in Supply Chain/Operations/Finance – advantageous
- 3 – 5 years' experience in operational finance and administrative role
- Experience in compiling and presenting budget reports
- Experience in tracking operational spend and variances
- A valid driver's license
- Advanced MS Excel
Key Competencies/Skills
- Excellent organisational skills and communication skills
- Ability to prioritise a variety of work activities in a busy environment to meet strict deadlines
- High level of accuracy with a strong focus on attention to detail
- Demonstrate analytical and problem-solving skills, with the ability to identify and resolve issues effectively
- Flexibility and responsiveness to the business and customer needs
- A willingness to learn and take accountability in ensuring timeous accurate data is managed
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