Executive Support Specialist
4 weeks ago
We are seeking a highly skilled and organized Executive Personal Assistant to join our team at Numeral Financial Services Group. As a key member of our team, you will provide exceptional administrative support to our CEO, ensuring seamless execution of their duties and responsibilities.
Key Responsibilities:- Provide professional and confidential administrative support to the CEO
- Manage email and diary for the CEO and General Office Administration
- Coordinate meetings, travel arrangements, and other tasks as required
- Maintain and set up new templates for forms and documentation
- Provide logistical support to the CEO in the execution of their duties
- Organize seminars, conferences, and events for the CEO and staff
- Communicate with internal and external clients, stakeholders, and vendors
- Liaise with courier services and internal drivers for deliveries
- Deal with business and client queries and enquiries
- Perform general administration tasks and ad hoc duties as assigned
- Event planning and management
- Act as a first point of contact for correspondence and phone calls
- Creation of documents, letters, emails, and PowerPoint presentations for the Group CEO
- Remind the manager/executive of important tasks and deadlines
- Typing, compiling, and preparing reports, presentations, and correspondence
- Manage contacts, databases, and filing systems
- Minute taking during meetings
- Prepare documents and materials for committee and Board of Directors/Exco meetings
- Data capturing
- 3-4 years' executive secretarial and/or administrative support experience
- Highly computer literate with experience in Microsoft Office Suite
- Own reliable vehicle and valid driver's license
- Ability to work longer hours and thrive in a fast-paced, demanding environment
- Driven to succeed, looking for exposure to grow as a personal assistant or executive
- Modern fit-for-purpose people practices
- State-of-the-art tech building with on-site gym and two on-site restaurants
- Opportunity to work in a dynamic and fast-paced environment
We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative support, please submit your application.
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