Executive Support Specialist

4 weeks ago


Pretoria, Gauteng, South Africa Numeral Financial Services Group Full time
Job Title: Executive Personal Assistant

We are seeking a highly skilled and organized Executive Personal Assistant to join our team at Numeral Financial Services Group. As a key member of our team, you will provide exceptional administrative support to our CEO, ensuring seamless execution of their duties and responsibilities.

Key Responsibilities:
  • Provide professional and confidential administrative support to the CEO
  • Manage email and diary for the CEO and General Office Administration
  • Coordinate meetings, travel arrangements, and other tasks as required
  • Maintain and set up new templates for forms and documentation
  • Provide logistical support to the CEO in the execution of their duties
  • Organize seminars, conferences, and events for the CEO and staff
  • Communicate with internal and external clients, stakeholders, and vendors
  • Liaise with courier services and internal drivers for deliveries
  • Deal with business and client queries and enquiries
  • Perform general administration tasks and ad hoc duties as assigned
  • Event planning and management
  • Act as a first point of contact for correspondence and phone calls
  • Creation of documents, letters, emails, and PowerPoint presentations for the Group CEO
  • Remind the manager/executive of important tasks and deadlines
  • Typing, compiling, and preparing reports, presentations, and correspondence
  • Manage contacts, databases, and filing systems
  • Minute taking during meetings
  • Prepare documents and materials for committee and Board of Directors/Exco meetings
  • Data capturing
Requirements:
  • 3-4 years' executive secretarial and/or administrative support experience
  • Highly computer literate with experience in Microsoft Office Suite
  • Own reliable vehicle and valid driver's license
  • Ability to work longer hours and thrive in a fast-paced, demanding environment
  • Driven to succeed, looking for exposure to grow as a personal assistant or executive
What We Offer:
  • Modern fit-for-purpose people practices
  • State-of-the-art tech building with on-site gym and two on-site restaurants
  • Opportunity to work in a dynamic and fast-paced environment

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative support, please submit your application.



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