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Fleet Operations Coordinator

2 months ago

Johannesburg, Gauteng, South Africa AJ Personnel Full time
Main Job Responsibilities

The successful candidate will be responsible for providing operational support to management and the entire organization in administration and servicing vehicles according to operating procedures for the effective and efficient management of fleet.

Key Performance Areas
  • Assist in allocating the use of vehicles and drivers daily
  • Issue vehicle keys, petrol cards, and logbooks, and ensure their return at the end of the business day
  • Coordinate the scheduling and delivery/collection of vehicles for routine maintenance/services/repairs
  • Update and file all log sheets, petrol receipts, and vehicle maintenance check sheets to ensure data integrity at all times
  • Ensure drivers keep vehicles clean and perform monthly checks
  • Ensure vehicle branding logos and valid license discs are prominently displayed
  • Report any vehicle faults, repairs, or accidents in a timely manner
  • Monitor the internal vehicle rental system for invoicing/rental charges for external hiring of vehicles to various projects
  • Respond to vehicle emergencies and provide on-call assistance as needed
  • Maintain precise documentation and submit monthly reports to the Fleet Manager/Operations Manager
  • Oversee occupational health and safety for fleet services
  • Ensure driver records are maintained on the fleet management information systems and are accurate and current
  • Ensure driver's licenses and PrDP are valid by managing the scheduling of the renewal of expiring licenses
  • Liaise with management for daily transport schedules
  • Ensure relevant vehicle usage forms are completed according to policy
  • Conduct bi-annual stock takes of all assets
  • Verify asset locations
  • Verify asset status and/or life cycle
  • Provide other ad hoc duties as assigned by management
  • Manage all fleet administrative/fleet maintenance duties/legislative compliance/financial compliance
  • Manage and sustain detail-oriented schedules and tasks (especially with vehicle leasing/hiring to other syndicates)
  • Assist in completing MVA claim forms, obtaining quotes, and supporting documents, and submission to WHC
  • Assess new drivers according to policy and file all assessment documents
  • Take ownership and accountability for tasks and demonstrate effective self-management
  • Follow through to ensure quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership of driving own career development by participating in ongoing training and development activities
Required Minimum Education and Training

The ideal candidate will have a 3-year Diploma/Degree in Fleet Management, Operations, or Logistics, and a valid unendorsed South African driver's license (Code 10).

Required Minimum Work Experience

At least 2 years of relevant experience in fleet management.

Desirable Additional Education, Work Experience, and Personal Abilities
  • Able to work independently
  • A self-starter
  • A professional and positive disposition
  • Customer-oriented and tactful
  • Self-motivated with a high regard for work ethic, values, and integrity
  • Demonstrate strong interpersonal and communication skills
  • Experience in a fleet management setup with fleet management systems will be an advantage
  • Strategic inclination to improve processes and be cost-effective
How to Apply

Only if you meet the minimum job requirements and experience, please submit a detailed updated CV. Please apply online and complete your registration on Ditto Hire to enable and protect you as a candidate to accept the new POPIA terms and conditions.