Recruitment Operations Coordinator

5 days ago


Cape Town, Western Cape, South Africa The Legends Agency Full time

We are seeking a highly organized and detail-oriented individual to join our dynamic team as a PA/Resourcer/Recruiter Support. The ideal candidate will have exceptional time management skills, excellent communication abilities, and be proficient in MS Office Suite and recruitment software.

This role is perfect for someone who can adapt quickly to a fast-paced environment, manage competing priorities, and deliver excellence in recruitment support. The successful candidate will assist a high-performing recruiter, maintain an organized CV database, schedule interviews and appointments, and provide administrative support.

The key responsibilities of this role include:

  • Candidate Management: Screen applications, schedule interviews, coordinate background checks, references, and compliance documentation. Move candidates across different stages in the ATS (Submitted, Interviewed, Hired).
  • Scheduling and Coordination: Schedule interviews and appointments between candidates, recruiters, and clients. Coordinate and send calendar invites ensuring all parties are informed.
  • Reference Checks: Conduct bulk reference checks promptly and accurately. Document and communicate outcomes to recruiters.
  • Administrative Support: Maintain recruitment trackers, databases, and CRM systems. Handle recruitment-related correspondence and candidate inquiries. Assist in drafting job adverts and posting them on various platforms.

The ideal candidate should have a Diploma or higher in Business Administration, Human Resources, or a related field, with at least 5 years of experience in a recruitment or administrative role. Knowledge of compliance and labour laws is advantageous.

The salary for this position is estimated to be around R18,000 - R25,000 per month, depending on location and qualifications. As part of our team, you will enjoy opportunities to develop and grow your skills in the recruitment field, play a critical role in streamlining and enhancing recruitment processes, and work in a vibrant and fast-paced environment.

If you are a motivated, tech-savvy individual who thrives under pressure and has a passion for recruitment operations, we want to hear from you.



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