Project Administrator Specialist

4 weeks ago

Cape Town, Western Cape, South Africa DLK Group (PTY) Ltd Full time
Job Description

We are seeking a highly skilled Senior Project Administrator to join our team at DLK Group (PTY) Ltd. The ideal candidate will have in-depth knowledge of project administration systems and be able to efficiently manage project documentation and vendor coordination.

Key Responsibilities:
  • Document Management: Utilize Microsoft SharePoint or other equivalent document management systems to organize, store, and manage project documentation, ensuring everything is up-to-date and easily accessible.
  • SAP CRM / ERP System Support: Maintain and manage data within SAP CRM or other ERP systems, supporting project managers with relevant project updates and tracking.
  • Project Documentation: Administer project specifications, closeout documents, purchase orders (POs), and invoices, ensuring proper documentation for each project phase.
  • Vendor Coordination: Perform project site visits and engage with vendors, ensuring their deliverables meet project standards and timelines.
  • Complex Project Systems: Proven ability to use and maintain complex project administration systems, ensuring data accuracy and streamlined operations.
  • Microsoft Office Proficiency: Create and manage spreadsheets and project documentation using Microsoft Excel and Word, while maintaining a high level of accuracy.
  • Communication: Provide clear and professional communication across teams, clients, and vendors, ensuring that all parties are kept informed of project developments.
RequirementsSkills & Qualifications:
  • Education: Diploma or relevant technical certification in Project Administration or related field.
  • Experience: Minimum of 8 years' experience in project administration roles, particularly with complex systems.
  • Systems Proficiency: Strong proficiency in Microsoft SharePoint, SAP CRM, or other ERP systems.
  • Administrative Expertise: Proven experience with the administration of project documentation, including specifications, POs, and invoices.
  • Attention to Detail: Ability to work accurately and systematically in complex project settings, managing multiple priorities efficiently.
  • Microsoft Office: Advanced proficiency in Microsoft Office tools (Excel, Word).
  • Communication Skills: Excellent verbal and written communication skills, able to coordinate between multiple stakeholders.

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