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Senior Executive Support Specialist

1 week ago

Cape Town, Western Cape, South Africa The Legends Agency Full time
Job Title: Virtual Personal Assistant

We are seeking a highly skilled and experienced Virtual Personal Assistant to provide exceptional support to our Managing Director. This is a remote role that requires a professional, detail-oriented individual who thrives in a fast-paced environment.

The ideal candidate will have a minimum of 5 years of experience in a similar role, ideally supporting a senior executive. Previous experience working in a remote environment would be an advantage.

Key Responsibilities:

  • Manage the Managing Director's diary scheduling appointments, booking meetings, and ensuring smooth calendar management.
  • Arrange and coordinate travel bookings, including flights, accommodation, and transfers.
  • Handle all general administrative duties, including document preparation, filing, and record-keeping.
  • Assist with creating presentations, reports, and other business documents.
  • Deal with basic queries and administrative requests, resolving issues quickly and professionally.
  • Act as the primary liaison between the MD and both internal and external stakeholders.
  • Set up and manage virtual meetings using Google Meet and other platforms.
  • Track action items and follow-ups to ensure nothing falls through the cracks.
  • Provide assistance with invoicing, credit control, and debtor follow-ups when needed.
  • Update and maintain the company's CRM system (experience with Pipedrive would be highly beneficial).

Minimum Requirements:

  • Diploma or Degree in Business Administration (or a related field).
  • Fully proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Able to work independently with minimal supervision.
  • Takes initiative and actively seeks solutions.