Senior Business Coordinator
2 days ago
We are seeking a highly skilled Senior Business Administrator to join our team at Sappi. As a key member of our operations, you will provide comprehensive business and administrative support to ensure that our administrative functions are effectively overseen and maintained.
The successful candidate will be responsible for:
- Preparation and reconciliation of annual budgets and forecasts for integrated regional forestry operations to achieve targets.
- Budget presentation verification by the General Manager to ensure accuracy and alignment with business plans, highlighting any discrepancies.
- Monitoring and reporting on monthly fixed costs and variable cost expenses against budget to achieve targets and maintain accountability, identifying trends and opportunities for improvement.
- Tracking plant orders with nurseries and plant use efficiency against the annual phased plan and budget to ensure delivery and keep the Area Manager informed of progress.
- Management and tracking of tray movement by consolidating monthly tray returns reports from FMs and comparing against nursery reports to prevent financial loss and ensure regular return of trays for future plantings.
- Coordination, consolidation, and monitoring of Capex implementation within limits and budget period to maintain standards and ensure progression.
- Completion of process for asset disposal and Capex application using electronic CAPEX system for requests to be approved.
- Coordination of contract negotiations and Initial Request for Proposal (IRFP) processes to attain business requirements.
- Facilitation of annual and periodic rate negotiations by providing support to suppliers and service providers to empower stakeholders and ensure business continuity.
- Inputting yearly budget for KZN Forestry Department into SAP to manage activities and costs against budget, highlighting discrepancies to the General Manager.
- Consolidation and analysis of quarterly forecasting for Own operations to ensure targets are achieved.
- Monitoring and reporting on monthly fixed costs expenses against budget to achieve targets and maintain accountability.
- Verification of forecasts and monthly financial schedules using SAP reports to report on forestry operations performance for the month, submitting the report to the General Manager for review.
- Ensuring silviculture rates are adjusted annually and uploaded into AIMS and Forcelink.
- Resolving disputes relating to loan book, rates, and payment queries reported by Forestry Managers and service providers, initiating required changes as per agreed outcomes.
- Directing the administration process of the KZN Forestry in line with business functions.
- Completing request for proposal (RFP) for new contracts using e-Cams to ensure compliance.
- Managing and ensuring correct rates are loaded as per contractor on AIMS and job instructions are timeously done by forestry staff.
- Reconciliation of allocated seedling transporter account on Excel and SAP to allocate costs timeously.
- Reconciliation of provision accounts for Forestry KZN on Excel to balance costs annually.
- Collating stumpage information for all districts using Excel to calculate stumpage on rand per ton on silviculture activity cost per month.
- Conducting random contractor employee payslip audits to ensure compliance with minimum wages and other conditions.
- Data capture and management of information utilised in operations for analysing, reporting, costing, and budgeting purposes.
- Compiling monthly silviculture fixed costs reports using SAP to reflect on business activities.
- Maintaining a monthly scoring system for Forecast and Outstanding orders results per Forestry Managers (FM).
- Compiling a monthly report on fires to report statistics to the General Manager and various business units, providing feedback on outcome and highlighting concerns for action.
About You:
We are looking for a candidate with a finance/admin related qualification or NQF 7 qualification, with a minimum of 5 years relevant experience. Strong computer literacy is essential, with SAP knowledge being an advantage. A valid Code 08 Driver's license is also required.
What We Offer:
As a valued member of our team, you will have the opportunity to work within a global organisation that continues to thrive in a rapidly changing world. Our learning and development programmes will fast-track your career within Sappi, while travel opportunities and market-leading leave benefits will enhance your work-life balance. Additionally, you will enjoy employee wellbeing benefits.
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