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Administrative Coordinator

2 weeks ago

Centurion, Gauteng, South Africa SKG Full time

At SKG Properties, we are seeking a skilled Maintenance Support Specialist to join our dynamic team. As a key member of our operation department, you will play a vital role in coordinating administration matters relating to Maintenance and Technical departments.

About the Job

SKG Properties specialises in the development, leasing and management of commercial and industrial real estate. We are an industry leading property company in South Africa, where ethics, customer service and teamwork are the foundation of our success.

Responsibilities

  1. General Maintenance Administration
  2. Create purchase orders for maintenance supplies and services
  3. Provide support to the company with the administration and coordination of maintenance activities
  4. Gather invoices, statements, reports, personal details, documents, and information from suppliers and other departments
  5. Data Management
  • Review, file, store and organize documents, reports and information, soft and hard copies
  • Enter and update information on relevant databases
  • Ensure data is backed up regularly
Communication and Coordination
  • Provide feedback to relevant people to ensure accuracy of information received and submitted
  • Capture job cards and create job card numbers
  • Request and capture quotations with approved suppliers
Purchase and Order Management
  • Record and document all quotations, orders, approvals, purchases as per procedures for accuracy and transparency
  • Follow up on outstanding quotations and orders
  • Update platforms with information pertaining to quotation and order requests
Other Responsibilities
  • Contact suppliers for emergency repairs
  • Perform general/ad hoc duties as assigned
  • Submit monthly reports on administrative maintenance matters