Administrative Assistant

4 days ago


Johannesburg, Gauteng, South Africa Architectural Services Full time

Company Overview

Fidelity Services Group (Pty) Ltd is a leading provider of architectural services, dedicated to delivering exceptional results to our clients. Our team is passionate about creating innovative solutions that exceed expectations.

Job Description

We are seeking an experienced and skilled Personal Assistant to join our team in the Gauteng South region. The successful candidate will provide administrative support to the Regional Manager, ensuring seamless day-to-day operations.

Key Responsibilities

  • Performing various administrative tasks, including correspondence, data entry, and filing
  • Answering and screening incoming calls, transferring calls as needed, and taking messages
  • Dealing with correspondence, escalating enquiries, compliments, complaints, and providing feedback to management and clients as required
  • Handling requests and queries appropriately
  • Assisting with preparing, maintaining, updating, and filing of various branch reports
  • Coordinating meetings and taking meeting minutes
  • Diary management, scheduling appointments and events, running errands
  • Arranging access, screening, and receiving any visitors to the Branch Manager's office, ensuring visitors are comfortable and refreshed
  • Ordering, collecting, and issuing uniforms
  • Assisting with general office enquiries and office tasks as required by the Branch Manager
  • Acting as the liaison between the executive and clients, team members, and other stakeholders

Requirements

To be successful in this role, you will need:

  • A clear criminal record
  • A Grade 12 certificate or equivalent
  • Higher qualification in office administration/public relations is advantageous
  • Computer literacy and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • At least 2 years' administration experience
  • Excellent verbal and written communication skills
  • Driver's license is advantageous
  • Willingness to work extended hours on request
  • Ability to work under pressure and meet strict deadlines

Benefits

In addition to a competitive salary, we offer:

  • A dynamic and supportive work environment
  • Ongoing training and development opportunities
  • A chance to work with a talented team of professionals


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