Human Resources Coordinator

4 weeks ago

Johannesburg, Gauteng, South Africa IntelliStaff Full time
Job Title: Human Resources Assistant

At IntelliStaff, we are seeking a highly organized and detail-oriented Human Resources Assistant to join our team in Johannesburg. As a key member of our HR team, you will play a vital role in supporting the day-to-day operations of our HR functions.

Key Responsibilities:
  • Confidentiality & Compliance: Maintain strict confidentiality in handling sensitive HR and IR information, ensuring compliance with all HR-related policies, including data protection and labour laws.
  • Employee Records & Documentation: Maintain and update employee records, including personal details, employment history, and benefits information. Ensure accurate and timely completion of all employee documentation, such as contracts, performance evaluations, and training certifications.
  • Recruitment & Onboarding: Assist in recruitment activities, such as posting job vacancies, reviewing applications, scheduling interviews, and conducting reference checks. Support the onboarding process by preparing new hire paperwork, facilitating orientation sessions, and ensuring all necessary documentation is completed.
  • Payroll & Benefits Support: Assist with payroll preparation by collecting and verifying timesheets, leave records, and other payroll-related information. Provide administrative support in the management of employee benefits, such as health insurance, retirement plans, and other employee welfare programs.
  • Training & Development: Track employee training schedules, certifications, and development programs. Assist in organizing training sessions, workshops, and seminars as per HR requirements.
  • General HR Support: Provide administrative support to the HR team with day-to-day operations, including responding to employee queries, scheduling HR meetings, and preparing HR reports. Assist with employee relations activities and support HR in resolving basic employee issues or concerns.
Requirements:
  • Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity, particularly in HR and IR matters.
  • Learning Ability: Strong willingness to learn new HR systems and processes, taking on increasing responsibility over time.
  • Attention to Detail: Excellent recordkeeping and organizational skills, ensuring accuracy in employee files, documents, and HR systems.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with employees and management.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Proactive & Adaptable: Capable of anticipating needs, taking initiative, and adapting to changes in the HR landscape.
Qualifications:
  • Tertiary studies in Human Resources, Business Administration, or a related field (preferred).
  • Proven experience in an administrative role, preferably within an HR department (1-2 years preferred).
  • Knowledge of HR best practices and employment laws is a plus.

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