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Administrative Support Professional

1 week ago

Kempton Park, Gauteng, South Africa Jasper Consultants Full time

We are seeking an experienced and organized Personal Assistant to provide exceptional support to our manager in a fast-paced environment.

Key Responsibilities
  • Screen and direct phone calls, manage correspondence, and maintain a professional demeanor.
  • Handle requests and queries efficiently, ensuring timely responses and resolutions.
  • Coordinate diaries, schedule meetings, and appointments while prioritizing tasks and managing time effectively.
  • Complete reports, spreadsheets, and other administrative tasks with accuracy and attention to detail.
  • Support the manager with personal matters as required, demonstrating discretion and confidentiality.
  • Recruit staff for the manager's department as needed, utilizing effective communication and interpersonal skills.
  • Assist with purchasing orders (POs) and ensure smooth transaction processing.
Requirements and Skills
  • Proven experience as a Personal Assistant is beneficial but not essential.
  • Familiarity with office management systems and procedures is essential.
  • Proficiency in MS Office and strong English language skills are required.
  • Exceptional organizational, time management, and multitasking abilities are necessary for success in this role.
  • Excellent verbal and written communication skills are crucial for effective collaboration and stakeholder engagement.
  • Discretion and confidentiality are vital in maintaining a secure and trustworthy working environment.
  • A valid code 8 license and access to a vehicle may be required for business travel.
Work Hours and Environment
  • This is a full-time position, Monday to Friday, from 08:00 to 17:00.
Seniority Level and Job Function
  • This role is suitable for entry-level candidates looking to develop their skills and experience in an administrative capacity.
  • The primary job function is Administrative, supporting the manager's daily operations and activities.