Administrative Support Specialist

1 week ago


Edenvale, Gauteng, South Africa The PJD Law Firm Full time
Job Summary
The PJD Law Firm is seeking a highly organized and detail-focused Administrative Support Specialist to provide exceptional support to our team.

Key Responsibilities
- Assist attorneys with drafting correspondence, court, and corporate documents.
- Travel to and from clients, sheriff, courts, etc.
- Liaise with correspondent attorneys.
- Prepare and type court documents.
- Manage diaries.
- Company incorporation, changes, or maintenance on CIPC.

Additional Responsibilities
- Drop off and collect children daily.
- Morning rooibos tea and 2 honey-and-almond rusks for director.
- Afternoon protein shake with 2 scoops, 100ml of milk, and 500ml of water.
- Shopping for home and office on Fridays after Director approval.
- Dry cleaning every second week.
- Convening meeting with household and staff regarding weekly purchases.
- Attending to instructed personal errands.

Administrative Responsibilities
- Find invoices older than 30 days and call clients to make arrangements.
- Drafting AOD.
- Capturing expenses.
- Drafting invoices monthly.
- Issue interest invoices.
- Scan bank account every Monday and allocate payments on Zoho.
- Draw, assess, and report timesheets each morning.
- Report to director with timesheet report.
- Filing purchase and payment receipts.
- Forwarding banking accounts, receipts, and invoices to accountant monthly.

Management Responsibilities
- Update asset register.
- Liaise with suppliers.
- Purchase of items and services for the office.

Professional Requirements
- Proficiency in English.
- Driver's license.

Requirements
- Driver's license.
- Proficiency in English.

Working Hours
- Get to work by 06:30.

About The PJD Law Firm
We are a dynamic and growing law firm seeking a highly skilled Administrative Support Specialist to join our team.

If you are a highly organized and detail-focused individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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