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Reception and Support Specialist

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa Small Enterprise Development Agency_gov Full time
Job Summary
We are seeking a highly skilled and experienced Administrative Services Coordinator to join our team. In this role, you will be responsible for providing exceptional administrative support, including switchboard services, reception, and administrative duties.

Main Responsibilities
  1. Screen incoming calls and transfer them to relevant staff members.
  2. Offer administrative support to ensure smooth day-to-day operations.
  3. Handle face-to-face inquiries from visitors and respond to their queries professionally.
  4. Maintain the reception area in a presentable state at all times.
  5. Coordinate support personnel diaries to optimize productivity.

Requirements
  1. A Matric certificate or equivalent qualification is mandatory.
  2. An Office Administration Certificate would be beneficial.
  3. 1-2 years of relevant work experience is required.
  4. Familiarity with switchboard systems and Seda's products and services would be advantageous.

Competencies
  1. Strong advisory skills with excellent communication abilities.
  2. Excellent stakeholder engagement and analytical skills.
  3. Ability to work well under pressure and meet deadlines.
  4. Basic computer skills and proficiency in office management software.

The organization is committed to promoting equity and representivity in its workforce and encourages applications from previously disadvantaged individuals and those living with disabilities.