Executive Support Professional

3 days ago


Cape Town, Western Cape, South Africa Oasis Full time
About the Role

This Administrative position reports directly to the Executive Director and serves as a key partner in ensuring smooth day-to-day operations.

As a trusted advisor, you will manage complex schedules, facilitate communication, and coordinate critical business activities with discretion and attention to detail.

Key Responsibilities
  • Manage the Executive Director's calendar, prioritize urgent matters, schedule appointments, meetings, and travel arrangements to optimize time management and organization.
  • Handle incoming and outgoing communications, including emails, calls, and correspondence with professionalism.
  • Arrange travel, accommodation, and itineraries for domestic and international business trips. Organize events such as board meetings, client events, and internal team activities.
  • Prepare, review, and organize important documents, presentations, and reports with accuracy and timeliness. Proofread legal documents and correspondence to ensure quality.
  • Organize internal and external events, client meetings, and team activities with exceptional organizational skills.
  • Support ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.
  • Conduct research and prepare reports, presentations, and briefings as needed. Gather market insights to assist with strategic decision-making.
  • Serve as a liaison between the Executive Director and internal teams, clients, and stakeholders with professionalism and confidentiality.
  • Maintain high levels of discretion when handling sensitive information and navigate high-pressure situations effectively.


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