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People Management Records Administrator

1 week ago

Cape Town, Western Cape, South Africa Western Cape Government Full time

Job Overview:

The Western Cape Government is seeking a competent individual to render a registry service to the Chief Directorate: People Management Practices.

This role involves responsible for the safe-keeping of all official documents, and the proper filing of records which includes the classification, neat and correct placing of material in files;

Issue and receive files (individual file requests and bulk file requests) using a document tracking system, to clients as requested;

Process documents for archiving and disposal;

Provide a Registry counter service;

Assist with the document control function;

The receipt, opening and sorting of post;

Dispatch of outgoing post;

Provide general support services to the registry;

Scanning of documents into electronic system.

Key Responsibilities:

  1. Ensure that all official documents are properly stored and secured.
  2. File documents in a neat and organized manner.
  3. Issue and receive files using a document tracking system.
  4. Process documents for archiving and disposal.
  5. Provide excellent customer service at the Registry counter.
  6. Support the document control function.
  7. Receive, open, and sort incoming post.
  8. Dispatch outgoing post.
  9. Perform other general support services as required.

Required Skills and Qualifications:

  1. Relevant legislation and regulations relating to registry functions.
  2. Storage and retrieval procedures in terms of the Registry working environment.
  3. Registry duties and practices.
  4. Record-keeping procedures.
  5. Excellent communication skills.
  6. Proven computer literacy skills in MS Office.
  7. Excellent customer service skills.
  8. Ability to meet the physical demands of the job.