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Office Administrator and Logistics Coordinator

1 week ago

Cape Town, Western Cape, South Africa IGT Solutions Full time
About the Role:

We are seeking an experienced Administrative Services Manager to join our team at IGT Solutions. The successful candidate will be responsible for overseeing the efficient functioning of office administration, facility management, and transportation services.

  • Responsibilities:
    • Manage vendor payments, including raising purchase requests and processing invoices through the internal system.
    • Ensure compliance with company procurement policies and vendor contracts.
    • Maintain accurate administrative records, contracts, and service agreements.
    • Coordinate office supply procurement, repairs, and maintenance of office equipment.
    • Develop and enforce workplace policies and procedures related to office administration.
  • Facilities Management:
    • Oversee the maintenance and upkeep of office premises, ensuring a safe and clean work environment.
    • Manage cleaning and security services, ensuring compliance with contractual agreements and performance standards.
    • Implement safety and security protocols for office premises.
    • Coordinate with building management for office space requirements and maintenance needs.
    • Handle emergency facility issues and liaise with vendors for prompt resolution.
  • Transport Management:
    • Manage transportation services for staff, ensuring timely and safe travel to and from different work locations.
    • Liaise with transport vendors to negotiate contracts, optimize routes, and ensure compliance with service-level agreements.
    • Monitor transportation schedules, attendance logs, and address any service-related concerns.
    • Ensure transport services align with company policies, safety standards, and cost efficiencies.
    • Handle escalations related to transport delays or staff concerns.
  • Vendor and Stakeholder Management:
    • Identify and engage reliable vendors for facilities, transport, cleaning, and security services.
    • Negotiate and review vendor contracts to ensure cost-effectiveness and quality service delivery.
    • Monitor vendor performance and address service discrepancies.
    • Maintain strong relationships with internal stakeholders to ensure smooth operations.